Chief Administrative Officer

• Attend the Department Director’s meetings with internal teams, employees, suppliers, and partners, prepare meeting minutes and summaries, and follow up on the implementation of action items.
• Monitor the implementation of the Department Director’s directives and decisions with section heads, work teams, and employees, and maintain and update the follow-up register on a regular basis.
• Prepare and continuously enhance presentations in line with the department’s requirements.
• Draft, review, and prepare official correspondence and emails on behalf of the Department Director, and send them as required.
• Coordinate with committee, council, and team secretaries regarding meeting schedules, agendas, and related documentation, particularly for committees chaired by the Department Director.
• Coordinate and follow up with section heads and affiliated offices to ensure the timely and accurate submission of institutional requirements.
• Oversee the implementation of the department’s rewards and incentives policy in accordance with approved procedures and in coordination with the relevant stakeholders.
• Manage the Department Director’s calendar, coordinate internal and external meetings, organize appointments, receive visitors, and coordinate meeting requests.
• Provide administrative support to the Department Director by maintaining office records and databases, receiving and processing transactions, handling employee requests, and overseeing the office’s logistical, financial, and technical resources.

Qualifications

Qualifications and Experience

Qualifications: Master’s/Bachelor’s degree in Business Administration or equivalent

Experience: A Master’s degree does not require experience

A Bachelor’s degree requires two years of experience in Business Administration or equivalent.