Overview
Administration Manager Jobs in Dubai at IDYLLIC Interiors LLC
Job Title: Administration Manager
We are seeking an experienced and highly organised Administration Manager to oversee daily administrative operations, coordinate between departments, prepare management reports, and support HR activities. The ideal candidate should have strong leadership, communication, documentation, and problem-solving skills.
Key Responsibilities
- Manage and supervise the company’s daily administrative operations.
- Coordinate between all departments to ensure smooth communication and timely completion of tasks.
- Follow up on departmental action plans, deadlines, and management instructions.
- Prepare accurate daily, weekly, and monthly reports for senior management.
- Collect, review, and organise reports and information received from different departments.
- Assist the HR department with recruitment, onboarding, attendance, leave records, employee documentation, and performance follow-ups.
- Maintain employee files, company records, contracts, licences, and other confidential documents.
- Schedule and coordinate management meetings, departmental meetings, appointments, and company activities.
- Prepare meeting agendas, record minutes, and follow up on agreed action points.
- Develop and improve administrative procedures, internal policies, filing systems, and workflows.
- Monitor office supplies, facilities, maintenance, and service providers.
- Support senior management with correspondence, presentations, data analysis, and special assignments.
- Handle sensitive employee and company information with strict confidentiality.
- Identify administrative issues and provide practical solutions to management.
- Ensure all departments follow company policies and reporting procedures.
Required Qualifications and Experience
- Bachelor’s degree in Business Administration, Human Resources, Management, or a related field.
- Minimum five years of experience in administration management or a similar role.
- Proven experience in departmental coordination, management reporting, and HR assistance.
- Strong knowledge of Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
- Excellent report-writing, record-management, and presentation skills.
- Strong leadership, organisational, communication, and time-management abilities.
- Ability to manage multiple departments, priorities, and deadlines.
- Professional English communication skills; additional languages will be an advantage.
- Previous experience in the UAE will be preferred.
Key Skills
- Department coordination and follow-up
- Report preparation and data management
- HR and recruitment assistance
- Team supervision and leadership
- Meeting and schedule management
- Document control and confidential record keeping
- Policy implementation and compliance
- Problem-solving and decision-making
- Strong attention to detail
Key Performance Indicators
- Accuracy and timeliness of management reports
- Effective coordination between departments
- Completion of assigned tasks within deadlines
- Quality and accuracy of HR and administrative records
- Implementation of management decisions and action points
- Improvement in administrative efficiency
- Employee and departmental compliance with company procedures
- Overall office organisation and operational support
Job Type: Full-time
Location: UAE
Experience: Minimum 5 years in a similar position
Gender Preference: Female
Salary: Competitive and based on experience
Pay: AED3,038.90 – AED13,818.89 per month
Work Location: In person
Title: Administration Manager
Company: IDYLLIC Interiors LLC
Location: Dubai
