Overview
Workshop Operations & Inventory Coordinator Jobs in Dubai at Legend Holding Group
Role Summary
The Workshop Operations & Inventory Coordinator will be deployed within Legend Holding Group’s multi-brand car maintenance workshop, acting as the operational and administrative backbone connecting the workshop’s technical team with the Inventory/Purchase function. The role is central to ensuring that day-to-day administrative operations run smoothly, that inventory and spare parts requirements are captured accurately from the workshop floor, and that procurement and supply of requested inventory happen on time — with no disruption to workshop turnaround or technician productivity.
This is a coordination-heavy role requiring strong administrative discipline, cross-functional communication, and close supervision of inventory-related processes across the unit.
Key Responsibilities
1. Operations & Administrative Control
Oversee the day-to-day administrative outlook of workshop operations, ensuring documentation, records, and internal processes are maintained accurately and in an organized manner.
2. Inventory & Purchase Team Coordination
Coordinate and supervise the Inventory/Purchase team’s daily activities, ensuring stock movement, purchase requests, and supply timelines are tracked and managed effectively.
3. Technical Team – Purchase Team Liaison
Act as the primary coordination point between the workshop’s core technical team and the Purchase team — gathering accurate part/material requirements from technicians and ensuring these are communicated clearly for timely procurement.
4. General Administrative Support
Undertake administrative work of any nature, as and when required, in support of the unit’s smooth day-to-day functioning.
5. Inventory Compliance & Quality Assurance
Ensure that all inventory being procured is appropriate, compliant with workshop and company standards, and properly verified before being accepted into stock.
6. On-Time Inventory Delivery
Ensure that inventory and spare parts requested by the workshop are delivered on time, without exception, to avoid delays in vehicle servicing and technician downtime.
7. Cross-Departmental Coordination
Represent and coordinate on behalf of the Inventory team with other sub-departments as and when required, ensuring alignment and smooth information flow across functions.
Qualifications & Experience
A Bachelor’s degree in Business Administration, Supply Chain, or a related discipline is preferred, along with 2–4 years of experience in an administrative, coordination, or inventory/purchase support role — ideally within an automotive workshop, dealership, or multi-brand service center environment. Working knowledge of inventory/DMS or ERP systems, MS Office, and workshop administrative processes is required. Strong organizational and follow-up skills are essential, along with the ability to work closely with both technical and purchase teams. Fluency in English is required; Arabic or Hindi is an advantage.
Key Competencies
The role calls for strong coordination and organizational ability, attention to detail, and a proactive, hands-on administrative approach. The ideal candidate is comfortable working across technical and commercial teams, can multi-task under workshop time pressure, and takes ownership of ensuring inventory processes run without delay.
Performance Indicators
Success in this role will be measured by on-time inventory delivery rates, accuracy and compliance of procured inventory, minimal workshop downtime attributable to inventory delays, effective coordination turnaround between the technical and purchase teams, and overall administrative reliability of the unit.
Pay: AED6,000.00 – AED8,000.00 per month
Application Question(s):
- Notice Period?
Work Location: In person
Title: Workshop Operations & Inventory Coordinator
Company: Legend Holding Group
Location: Dubai
