Overview
Tendering Specialist Jobs in United Arab Emirates at Power Group Facilities Management Services
Tendering Specialist – Facilities Management
Power Group Facilities Management Services is looking for an experienced Tendering Specialist to join our team in the United Arab Emirates.
Company Description
Power Group Facilities Management Services delivers integrated facilities management solutions designed to enhance asset performance, operational efficiency, and lifecycle value.
Our services include Hard FM, Soft FM, MEP, HVAC, Building Management Systems (BMS), Energy Management, and specialized FM services across residential, commercial, and industrial environments.
With a strong focus on quality, HSE, compliance, sustainability, technology, and customer satisfaction, we continue to build long-term partnerships and deliver reliable FM solutions across the UAE.
Role Description
The Tendering Specialist will be responsible for managing the end-to-end tender and bidding process for Facilities Management and related services.
The role involves reviewing tender documents, understanding client requirements, preparing technical and commercial proposals, developing accurate costing, coordinating with internal departments and ensuring competitive and compliant submissions within specified deadlines.
The successful candidate will work closely with Sales, Operations, Procurement, Finance, and Management to ensure tender strategies are aligned with operational requirements, business objectives, and margin expectations.
Key Responsibilities
• Review RFPs, RFQs, tender documents, BOQs, scopes of work, specifications, and contractual requirements.
• Identify technical, commercial, operational, and contractual requirements for each tender.
• Prepare complete and professional technical and commercial proposals.
• Coordinate with Operations and Technical teams to determine manpower, materials, equipment, mobilization, and other operational requirements.
• Prepare detailed costing, estimation, and pricing for FM contracts.
• Coordinate with Procurement to obtain and evaluate supplier and subcontractor quotations.
• Develop competitive pricing while ensuring alignment with company margin requirements.
• Identify potential commercial, contractual, financial, and operational risks during the bidding process.
• Coordinate with Sales, Operations, Finance, Procurement, and other departments for tender inputs.
• Ensure all tender submissions comply with client specifications and internal approval procedures.
• Prepare tender presentations, clarifications, revised offers, and supporting documentation.
• Ensure accurate and timely submission of all tenders.
• Support post-tender clarifications, negotiations, and commercial discussions.
• Maintain proper tender records, costing sheets, proposal templates, vendor information, and tender databases.
• Track tender status and provide regular reports to management.
• Support continuous improvement of tendering, costing, and proposal preparation processes.
Qualifications & Experience
• Strong experience in Tendering, Estimation, Bid Management, Costing, or Proposal Management.
• Previous experience in Facilities Management tendering is highly preferred.
• Candidates with relevant experience in MEP, Construction, Engineering Services, or Technical Services may also be considered.
• Good understanding of Hard FM and Soft FM services.
• Ability to understand and interpret technical specifications, BOQs, contractual terms, and commercial requirements.
• Strong knowledge of costing, pricing, manpower calculations, supplier quotations, and commercial evaluation.
• Experience preparing professional technical and commercial proposals.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and documentation skills.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and stakeholders.
• Ability to manage multiple tenders simultaneously and work effectively under tight deadlines.
• Proficiency in Microsoft Excel, Word, PowerPoint, and MS Office.
• Knowledge of ERP, CRM, tendering, or bid-management systems will be an advantage.
• Bachelor’s degree in Engineering, Business Administration, Quantity Surveying, or a related field is preferred.
• UAE/GCC experience in Facilities Management tendering will be an added advantage.
Salary & Employment Details
Salary Package: AED 5,000 – 7,500 per month
Salary will be determined based on the candidate’s relevant experience, qualifications, technical knowledge, and overall suitability for the position.
Applicable UAE employment benefits will be provided in accordance with company policy and UAE Labour Law.
Location: United Arab Emirates
Employment Type: Full-time
Work Arrangement: On-site
️ Industry: Facilities Management
Title: Tendering Specialist
Company: Power Group Facilities Management Services
Location: United Arab Emirates
