Overview
Receptionist cum Admin Assistant Jobs in Dubai at Acube Abodes Realty
We are seeking a highly organized and proactive Receptionist cum Admin Assistant to support daily operations in our real estate development company. The ideal candidate will handle a wide range of administrative and clerical tasks to ensure the smooth running of the office and support project teams across departments, including development, finance, marketing, and legal.
Key Responsibilities
Office Management:
- Maintain and organize office supplies inventory and manage procurement.
- Manage and maintain reception area, always ensuring a clean and organize space
- Oversee filing systems (physical and digital) for ease of access and compliance.
- Handle scheduling, calendar management, and meeting coordination.
- Manage CEO and Director daily, weekly schedule
- Coordinate with the company driver and other staff for outdoor urgent needs
- Maintain and organize office files. Records and documentation.
- Arrange and coordinate meetings including preparing minutes.
- Manage external contacts and maintaining regular communications
- Serves main point of contact for all incoming calls and redirect them accordingly
- Greet and welcome visitors and guest in a warm and professional manner
- Serve welcome drinks/coffees to guests
- Coordinate with other team members to ensure seamless communication and collaboration
Document Control & Correspondence:
- Prepare, review, and format correspondence, reports, and presentations.
- Develop and design high quality PowerPoint presentation for meetings and conferences.
- Manage incoming/outgoing communications (emails, letters, packages).
Project Support:
- Assist project teams with administrative tasks such as tracking approvals, documentation follow-up, and appointment setting.
- Coordinate with consultants, contractors, and clients as required.
- Support in updating project logs, contracts, and status reports.
- Assist in basic procurement coordination and vendor follow up.
Financial and HR Coordination:
- Assist HR in onboarding new employees, record keeping, and attendance tracking.
- Support HR in visa processing, trade license renewals, insurance and PRO related documentation
Event & Travel Arrangements:
- Plan company events, meetings, or conferences.
- Handle travel bookings for staff and management.
- Coordinate and Manage guest list and awards lists for events etc.
Salary : AED 2,200 to AED 2,500 Based on experience
Visa : Spouse / Own Visa
Gender : Female
Job Type: Full-time
Pay: AED2,200.00 – AED2,500.00 per month
Language:
- English (Required)
Work Location: In person
Title: Receptionist cum Admin Assistant
Company: Acube Abodes Realty
Location: Dubai
