Overview
Receptionist & Administrative Coordinator Jobs in Dubai, UAE at Success Factor
We are looking for a proactive, organized, and dependable Reception & Administrative Coordinator to support the smooth day-to-day operations of our business.
As the first point of contact for visitors, employees, candidates, and external stakeholders, you will play a key role in creating a professional workplace experience while ensuring administrative processes are managed efficiently and accurately.
This role is ideal for someone who takes ownership, communicates effectively, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.
Key Responsibilities
Office & Reception Management
• Manage front desk operations and welcome visitors, candidates, customers, and suppliers.
• Coordinate visitor access, courier services, and general office administration.
• Maintain a professional, organized, and welcoming office environment.
Facilities & Operational Support
• Oversee office facilities, housekeeping, pantry operations, and workplace maintenance.
• Coordinate with vendors and service providers to ensure uninterrupted office operations.
• Monitor and manage office supplies, inventory, and company assets.
Fleet, Telecom & Administrative Coordination
• Maintain records for company vehicles, registrations, insurance, servicing, and compliance requirements.
• Manage telecom services, SIM allocations, employee contact records, and related documentation.
• Maintain accurate operational records, trackers, and administrative databases.
Employee Administration & Recruitment Support
• Maintain employee records, visa documentation, and personnel files.
• Support recruitment activities, interview scheduling, candidate coordination, and document collection.
• Assist with employee onboarding, offboarding, and internal communication activities.
Reporting & Follow-Up
• Prepare routine reports, trackers, and management updates.
• Ensure documentation is accurate, up-to-date, and readily accessible.
• Proactively follow up on outstanding actions to ensure timely completion.
Title: Receptionist & Administrative Coordinator
Company: Success Factor
Location: Dubai, UAE
