Overview
Real Estate Office Administrator Jobs in Dubai at ARKAD MANAGEMENT DMCC
Job Overview
Our client is seeking a confident, highly organized, and responsible Real Estate Office Administrator / Property Management Coordinator. The employee will manage reception and general office administration while supporting the Property Management department, CEO, and Engineer. This is a coordination-intensive position requiring excellent communication, consistent follow-up, accurate record-keeping, and the confidence to communicate with colleagues at all levels. The successful candidate should be proactive, punctual, dependable, and comfortable following up with senior colleagues regarding tasks, commitments, and deadlines. The position offers an opportunity to develop into a Property Management Executive role.
Responsibility Breakdown:
Property Management Administration — 50%
– Provide comprehensive administrative support to the Property Manager
– Maintain organized property files, logs, trackers, records, and supporting documentation.
– Assist with project permits, approvals, applications, and related paperwork.
– Monitor deadlines and follow up on pending requirements.
– Coordinate maintenance, and operational matters with external suppliers and service providers.
– Record reported issues, track their progress, and follow up until completion.
– Prepare routine correspondence, reports, notices, and supporting documents.
– Assist with the department’s general day-to-day administration and coordination.
CEO and Real Estate Operations Support — 30%
– Take ownership of routine administrative and operational tasks assigned by the CEO- Assist with property listings, listing permits, and related documentation.
– Monitor portal and listing credits and maintain accurate usage records.
– Maintain a renewal calendar for permits, licenses, registrations, contracts, and other documentation.
– Send timely reminders and support the completion of renewal procedures.
– Execute minor administrative and operational requests.
– Maintain clear records of pending tasks, deadlines, progress, and completed actions.
Engineering Coordination — 20%
– Maintain a structured task list for the Engineer, including actions, responsibilities, deadlines, and current status.
– Monitor progress and follow up regularly on outstanding tasks.
– Send reminders regarding upcoming and overdue deadlines.
– Keep trackers accurate and up to date.
– Coordinate supporting documentation and follow-up communication when required. Reception and General Office Administration – 10%
– Manage reception and welcome visitors professionally.
– Answer, screen, and direct calls and enquiries.
– Handle general office correspondence, documentation, filing, and record-keeping.
– Manage office supplies, stationery, grocery orders, and other everyday office requirements.
– Assist team members with reasonable administrative requests.
– Maintain a professional, organized, and welcoming office environment.
Candidate Requirements
– Minimum of two years’ relevant administrative experience; three or more years is preferred.
– Excellent spoken English, with clear and easily understood speech.
– Excellent written English and professional business correspondence skills.
– Strong communication and interpersonal skills.
– Confident speaking with and following up with colleagues at all levels, including senior team members.
– Comfortable giving professional reminders and following up persistently on tasks and deadlines.
– Strong organizational, multitasking, and time-management abilities.
– Excellent attention to detail and accurate record-keeping.
– Proactive, punctual, responsible, dependable, and solutions-oriented.
– Competent in Microsoft Office, particularly Outlook, Word, and Excel.
– Currently residing in the UAE and available to join as soon as possible.
– Previous UAE real estate or property management experience is strongly preferred.
– Familiarity with Trakheesi, DLD procedures, Property Finder, Bayut, Dubizzle, property portals, listing permits, and property-management systems is an advantage.
– A valid UAE driving licence is strongly preferred.
Job Type: Full-time
Education:
- Diploma (Required)
Experience:
- administrative and/or real estate estate: 2 years (Required)
License/Certification:
- UAE driving license (Preferred)
Location:
- Dubai (Required)
Work Location: In person
Title: Real Estate Office Administrator
Company: ARKAD MANAGEMENT DMCC
Location: Dubai
