Overview
Office Manager – VP/GC & Legal Jobs in Doha, Qatar at Ali Bin Ali
The role individually contributes to achieving the department’s short-term and mid-term goals by creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness and communication. In addition, this role will provide high levels of administrative support to the Vice President/General Counsel (VP/GC) and supervise all administrative staff within the legal department.
Key Responsibilities:
Manage calendar pertaining to the VP/GC’s relevant appointments, deadlines, and other schedules to ensure up-to-date changes on a regular basis.
Provide general support to legal office visitors.
Participate in meetings, take minutes, and ensure the key points are properly captured and communicated to the concerned parties.
Draft correspondence and other documents required by the VP/GC and legal counsels.
Interact with external customers for document transmittal, follow-up, and coordination.
Manage office expenditure and budgets.
Act as the point of contact for all legal inquiries and requests.
Address all employee queries regarding legal office management.
Follow up with the concerned legal counsel on updates of government regulations and laws, ensuring full compliance of the legal accordingly.
Maintain and ensure that all legal information, records, cases, and projects are maintained and tracked at all times.
Support the legal counsels in interacting with clients.
Conduct legal research and investigations in support of the legal counsels.
Provide legal updates to all departments and divisions.
Organize the office layout and manage the supply of stationery and equipment.
Plan in-house or off-site activities, like parties, celebrations, and conferences.
Follow up and manage the relationship with local and international law firms and other service providers.
Act as project coordinator for all projects (locally & internationally).
Participate in monitoring and coordinating legal compliance activities and follow up on the implementation of legal compliance and group governance policies, reporting any discrepancies to the VP/GC.
Manage the administrative team in the legal department and organize office operations and procedures.
Liaise with HR on the development of the legal administrative team and keep them updated with recent skill sets.
Manage and implement all administrative systems (e.g., archiving system, legal shared folder, tracking log file).
Identify needs and improve opportunities, providing recommendations to the legal counsels to ensure proper data management systems of the contracts.
Gather and analyze data from multiple sources to provide insights and proper information to legal counsels on the various contracts and documents that should be looked at in conjunction.
Other duties may be deemed necessary and required by the VP/GC.
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Title: Office Manager – VP/GC & Legal
Company: Ali Bin Ali
Location: Doha, Qatar
Category: Law/Legal (Legal Secretary), Administrative/Clerical (Legal Secretary)
