Overview
Male Administrative Assistant Jobs in Dubai International City at Beijing Well-being Acupuncture Therapy Center
The Administrative Officer will be responsible for providing efficient administrative, operational, and coordination support to the organisation. The role requires strong organisational skills, attention to detail, professionalism, and the ability to communicate effectively in Arabic and English. The successful candidate will support daily office operations, coordinate with internal departments and external parties, maintain accurate records, and assist management with administrative matters.
Key Roles and Responsibilities1. Administrative Operations
- Manage and coordinate daily administrative and office activities.
- Maintain organised physical and electronic filing systems.
- Prepare, format, and maintain official documents, reports, letters, and correspondence.
- Monitor office supplies, stationery, equipment, and general administrative requirements.
- Ensure administrative procedures and internal policies are followed.
- Maintain confidentiality of company and employee information.
2. Arabic and English Communication
- Communicate professionally with Arabic-speaking clients, customers, government authorities, suppliers, and other stakeholders.
- Prepare and review correspondence and documents in Arabic and English where required.
- Assist with translation and interpretation between Arabic and English for routine business matters.
- Support communication with local authorities and Arabic-speaking external parties.
3. Government and External Coordination
- Assist with administrative coordination involving government departments and relevant authorities.
- Follow up on official applications, documents, approvals, renewals, and submissions as required.
- Coordinate with external service providers, suppliers, contractors, and business partners.
- Maintain accurate records of official documents, licences, permits, and renewals, where applicable.
4. Office and Facility Coordination
- Coordinate with building management, maintenance providers, suppliers, and service contractors.
- Report and follow up on office maintenance, repairs, and operational requirements.
- Assist in ensuring that the office environment is organised, professional, and properly maintained.
- Support arrangements for meetings, visitors, events, and company activities.
5. Document Control and Record Management
- Maintain accurate records of correspondence, contracts, forms, reports, and administrative documents.
- Track document expiry dates and renewal requirements.
- Ensure documents are properly filed and readily accessible when required.
- Assist with the preparation of administrative reports and management summaries.
6. Staff and Departmental Support
- Provide administrative support to management and various departments.
- Assist with staff documentation and routine administrative requirements.
- Coordinate internal communications and follow up on assigned administrative matters.
- Support onboarding and general administrative arrangements for new employees, where required.
7. Customer and Visitor Coordination
- Receive and assist visitors, clients, and business partners professionally.
- Respond to routine enquiries and direct matters to the appropriate department.
- Maintain a professional and welcoming reception and administrative environment.
- Handle Arabic-speaking enquiries effectively and professionally.
8. Additional Duties
- Assist management with special projects and administrative assignments.
- Prepare routine reports, spreadsheets, and presentations as required.
- Perform other reasonable administrative duties assigned by management.
- Ensure all work is carried out professionally, accurately, and in accordance with company policies and applicable UAE requirements.
Pay: AED3,500.00 – AED4,000.00 per month
Work Location: In person
Title: Male Administrative Assistant
Company: Beijing Well-being Acupuncture Therapy Center
Location: Dubai International City
