Overview
HR Administrator – Recruitment & Mobilization Jobs in الخبر at B&B Hotel Hannover-City
Are you an experienced HR Administrator with strong skills in recruitment coordination, workforce reporting, visa processing, and mobilization activities?
Do you have excellent English communication skills, advanced reporting and data management experience, and a passion for keeping HR operations organized and efficient?
Are you a holder of a Saudi Family Book and looking to join a dynamic, fast-paced organization where your administrative and analytical skills can make a real impact?
If your answer is yes, then you are exactly who we are looking for!
We are seeking a highly organized and detail-oriented HR Administrator to support Recruitment Operations, Workforce Mobilization, Visa Processing, and HR Reporting activities. The successful candidate will play a key role in managing workforce data, preparing weekly and monthly reports, coordinating recruitment activities, maintaining visa and mobilization trackers, and ensuring seamless communication across multiple stakeholders.
Key Responsibilities
Recruitment Coordination
- Support recruitment activities by maintaining candidate databases, recruitment trackers, and hiring reports.
- Schedule interviews and coordinate with candidates and hiring managers.
- Track recruitment progress and maintain accurate records of candidates throughout the hiring process.
- Prepare interview schedules, candidate profiles, and recruitment documentation.
- Follow up on interview feedback, approvals, and hiring status updates.
Reporting & Data Analysis
- Prepare and maintain weekly and monthly HR, recruitment, and mobilization reports.
- Generate workforce reports, recruitment dashboards, and management summaries.
- Analyze recruitment, mobilization, and workforce data to identify trends and provide insights.
- Maintain real-time workforce trackers including:
- Open positions
- Candidates in process
- Mobilized employees
- Visa status
- Workforce availability
- Ensure data accuracy, consistency, and audit readiness across all HR records.
- Create and update spreadsheets, reports, and dashboards using Microsoft Excel and reporting tools.
Visa & Mobilization Administration
- Maintain visa and mobilization trackers with accurate and up-to-date information.
- Coordinate visa documentation and processing activities.
- Follow up on visa approvals, renewals, and mobilization requirements.
- Coordinate employee onboarding and deployment activities.
- Track employee readiness for mobilization and project assignments.
- Liaise with Government Relations, Operations, and Project Teams to ensure timely workforce deployment.
Administrative Support
- Maintain employee records, HR documentation, and filing systems.
- Prepare employment-related documents and administrative correspondence.
- Ensure all recruitment and mobilization records are properly documented and archived.
- Support process improvements and maintain HR administrative procedures.
- Coordinate with internal stakeholders to ensure timely completion of HR-related activities.
Stakeholder Coordination
- Communicate professionally with candidates, employees, managers, and external service providers.
- Follow up proactively on pending approvals, documentation, and recruitment activities.
- Escalate delays and administrative issues when necessary.
- Support cross-functional teams with workforce planning and reporting requirements.
Required Education/ Experience
- Bachelor’s Degree in Human Resources, Business Administration, Information Technology, Management, or any related field.
- Minimum 2–5 years of experience in HR Administration, Recruitment Coordination, HR Operations, Workforce Administration, Data Analysis or related administrative roles.
- Experience managing reports, trackers, databases, and workforce information is essential.
- Previous experience supporting recruitment and mobilization activities is preferred.
- Experience in construction, engineering, manufacturing, oil & gas, or project-based industries will be an advantag
- Excellent English communication skills (written and verbal).
- Strong administrative and organizational skills.
- Advanced proficiency in Microsoft Excel and reporting tools.
- Strong analytical and data management abilities.
- Experience preparing weekly and monthly management reports.
- Ability to maintain accurate records and handle large volumes of data.
- Strong attention to detail and follow-up skills.
- Ability to work effectively in a fast-paced and multicultural environment.
Preferred Skills
- Knowledge of visa processing and workforce mobilization activities.
- Experience with HR systems, ATS platforms, and reporting dashboards.
- Knowledge of labor regulations and workforce administration processes.
Pay: ﷼8,000.00 – ﷼9,000.00 per month
Application Question(s):
- Do you hold Saudi family book?
- Do you have at least 2 years of experience in HR Administration, Recruitment Coordination, or HR Operations?
- Do you have experience preparing and managing weekly and monthly reports?
- Do you have advanced working knowledge of Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, Reporting, Data Analysis)?
- Have you managed large employee, recruitment, or workforce data trackers?
- Are you comfortable working with multiple reports, trackers, and deadlines simultaneously?
Work Location: In person
Title: HR Administrator – Recruitment & Mobilization
Company: B&B Hotel Hannover-City
Location: الخبر
