Overview
HR & Administration Executive Jobs in Dubai at HANKOOK
Company Overview
Hankook Tire & Technology drives persistent innovation to take a leap forward as a global top-tier company paving the way for the future of driving. Hankook Tire & Technology will transform itself into ‘The Future Driving Innovator’ that realizes future driving through persistent innovation. We are a global leader paving the way for the global tire industry with premium brands, high-tech leadership, and ESG management with integrity.
About the Role
The HR & General Administration role supports in delivering an efficient, compliant, and employee-focused function at Hankook Tire Middle East & Africa FZE. The role is the primary executor of day-to-day HR & General administrative processes, ensuring all tasks are completed accurately, on time, and in line with UAE regulatory requirements and company policy.
Employee Onboarding
- Receive and process complete employee document submitted by the HR Manager, post offer letter sign-off
- Submit visa applications to the relevant authority (JAFZA / GDRFA) and track progress through to approval
- Submit Emirates ID applications and schedule biometrics appointments for new employees
- Coordinate laptop setup with IT / vendor and ensure equipment is ready before the employee’s start date
- Liaise with IT for corporate email ID creation and confirm account activation
- Coordinate VPN access setup with IT and ensure credentials are issued and tested before start date
- Confirm Microsoft Teams access, add new employee to the company workspace and relevant channels
- Coordinate access card and office key issuance where applicable
- Report onboarding readiness status to the HR Manager prior to the employee’s first day
Visa, Emirates ID & Insurance Renewals
- Monitor all employee visa and Emirates ID expiry dates in Bayzat and proactively flag renewals in advance
- Notify the HR Manager of upcoming expiries and obtain approval before initiating any renewal process
- Collect updated documents from employees and submit renewal applications to the relevant government authorities
- Schedule and coordinate biometrics appointments where required for Emirates ID renewals
- Manage medical insurance card coordination, add, remove, or update employees with the insurance provider upon instruction from the HR Manager
- Update Bayzat and employee files with all renewed documents upon receipt
Employee Off boarding
- Receive system notification upon HR Manager initiating off boarding in the system and acknowledge immediately
- Coordinate corporate email access deactivation with IT on the employee’s last working day
- Revoke VPN and Microsoft Teams access by notifying IT on the last working day
- Collect access card, office key, and all company-issued assets (laptop, mobile, equipment) on the last working day
- Notify the insurance provider to remove the exiting employee from the group medical policy
- Initiate visa cancellation by submitting the required application to JAFZA / GDRFA within 3 working days of the employee’s exit
HR Records & HRIS
- Maintain and update accurate employee records in Bayzat, including personal documents, visa details, and leave entitlements
- Process attendance and leave records on a daily and monthly basis, ensuring accuracy before monthly HR reporting
- Coordinate employee ID requests and ensure timely issuance
General Administration & Office Management
- Manage office pantry inventory and coordinate procurement of supplies within the approved budget
- Handle general office requirements including maintenance coordination and facility-related requests
- Coordinate business travel arrangements for staff including bookings and travel documentation
- Support the Managing Director’s daily administrative requests
- Maintain and update operational documentation relevant to the function
Qualification & Experience
- Bachelor’s Degree in Business Administration, Human Resources, or a related field
- Minimum 2 years of experience in an administrative, HR support, experience in a JAFZA or UAE free zone environment is an advantage
- Familiarity with UAE visa processes, JAFZA / GDRFA regulations, and Emirates ID procedures is preferred
- Experience using Bayzat or a similar HRIS platform is an advantage
- Experience using SAP
- Proficient in Microsoft Office (Word, Excel, Outlook, Teams); able to coordinate with IT for access and system setup
- Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously
- Fluency in English is required; any other language is an advantage
Pay: AED5,000.00 – AED6,000.00 per month
Application Question(s):
- Are you sponsored under your own visa?
Work Location: In person
Title: HR & Administration Executive
Company: HANKOOK
Location: Dubai
