Overview
HR & Admin Assistant Jobs in Doha at One Imperium
We are seeking a highly organized and detail-oriented HR & Admin Assistant to support the Human Resources department with day-to-day administrative operations. The primary focus of this role is managing the employee onboarding process, maintaining accurate HR records, and ensuring all personnel files and HR systems are updated in a timely and compliant manner.
The ideal candidate will possess excellent organizational skills, maintain strict confidentiality, and be capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
HR Onboarding
- Coordinate end-to-end onboarding activities for new employees.
- Prepare employment documentation, contracts, and onboarding packages.
- Ensure all required employee documents are collected prior to joining.
- Schedule induction sessions and coordinate with internal departments for new hire readiness.
- Liaise with IT, Administration, and relevant departments to arrange employee access, workstations, uniforms, IDs, and required equipment.
- Conduct onboarding orientation and introduce company policies and procedures.
- Track probation periods and support follow-up processes.
Employee Files & HR System Management
- Create, maintain, and regularly update both physical and electronic employee personnel files.
- Ensure employee records remain complete, accurate, and compliant with company policies and Qatar Labour Law requirements.
- Update employee information, contracts, promotions, transfers, salary changes, and other employment records in the HRIS.
- Monitor document expiry dates, including passports, QIDs, visas, certifications, and employment contracts.
- Maintain HR databases with a high level of accuracy and confidentiality.
- Perform regular audits of personnel files and HR records to ensure compliance.
HR Administration
- Prepare HR letters including salary certificates, employment certificates, NOCs, and other employee documents.
- Support leave administration and maintain attendance-related records.
- Assist with employee data reporting and HR documentation.
- Respond to employee inquiries regarding HR policies and procedures.
- Maintain HR forms, templates, and administrative documentation.
- Support recruitment administration, interview scheduling, and candidate documentation when required.
Administrative Support
- Assist with general office administration and document control.
- Organize HR files, records, and confidential documentation.
- Coordinate courier services, filing, scanning, and document archiving.
- Support departmental projects and perform other administrative duties as assigned.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1–3 years of HR or administrative experience, preferably in Qatar.
- Experience handling employee onboarding and HR documentation.
- Familiarity with Qatar Labour Law is an advantage.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience using HRIS systems is preferred.
- Excellent verbal and written communication skills in English; Arabic is an advantage.
Skills & Competencies
- Strong organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and professionalism.
- Strong interpersonal and communication skills.
- Ability to prioritize tasks and work independently.
- Team-oriented with a proactive and positive attitude.
- Strong documentation and record management skills.
Key Performance Indicators (KPIs)
- Timely completion of employee onboarding.
- Accuracy and completeness of personnel files.
- HR system updates completed within agreed timelines.
- Compliance with document management standards.
- Employee onboarding satisfaction.
- Zero lost or incomplete employee documentation.
- Timely preparation of HR letters and documentation.
Work Location: In person
Title: HR & Admin Assistant
Company: One Imperium
Location: Doha
