Overview
Executive Secretary – Real Estate Management Jobs in Dubai at BH.NS Engineering Consultants
Executive Secretary – Real Estate Management
Role Summary
The Executive Secretary will provide high‑level administrative, coordination, and documentation support to senior management within a real estate and property management environment. The role requires strong organizational skills, excellent communication abilities, and a solid understanding of real estate operations, tenancy procedures, and property documentation.
Key Responsibilities
- Executive Support — Manage calendars, schedule meetings, prepare agendas, and coordinate internal and external communications for senior management.
- Real Estate Documentation — Prepare, review, and maintain tenancy contracts, Ejari documents, property files, NOCs, and renewal records.
- Tenant Coordination — Handle tenant inquiries, follow up on payments, coordinate move‑ins/move‑outs, and support resolution of tenant issues.
- Office Administration — Manage correspondence, draft letters, prepare reports, and maintain organized filing systems (digital and physical).
- Meeting & Communication Management — Draft professional emails, minutes of meetings, and formal notices for internal and external stakeholders.
- Property Management Support — Assist with property listings, follow up with brokers, track maintenance requests, and coordinate with service providers.
- Data & Record Management — Maintain accurate databases for tenants, contracts, renewals, and property portfolios.
- Confidentiality & Compliance — Ensure sensitive information is handled securely and all documents comply with UAE real estate regulations.
Required Qualifications & Skills
- Real Estate Experience — Minimum 3–5 years of experience in real estate, property management, or facility management.
- Strong command of MS Office, including Word, Excel, and Outlook.
- Excellent written and verbal communication skills.
- Ability to draft formal letters, notices, and professional correspondence.
- Strong organizational and multitasking abilities.
- Knowledge of Ejari, RERA procedures, tenancy laws, and property documentation.
- Professional demeanor, confidentiality, and attention to detail.
Preferred Qualifications
- Experience working with property management software (e.g., Yardi, Property Finder CRM).
- Previous experience supporting Directors or Senior Executives.
- Fluency in English; Arabic is an advantage.
Salary
AED 6,000.00 to AED 8,000.00
Pay: AED6,000.00 – AED8,000.00 per month
Work Location: In person
Title: Executive Secretary – Real Estate Management
Company: BH.NS Engineering Consultants
Location: Dubai
