Overview
Executive Secretary / Administrator Jobs in Doha at Al Qusoor Al Othmaniya
The Executive Assistant & Business Administrator provides high-level executive support and comprehensive business administration to the Managing Director. This dual-function role requires exceptional organizational ability, discretion, and commercial awareness to act as a trusted operational partner – enabling leadership to focus on strategic priorities while ensuring seamless day-to-day business operations.
Essential Functions and Duties
Executive Support
· Manage and maintain the executive’s calendar, appointments, and meeting schedules.
· Organize and coordinate internal and external meetings.
· Prepare meeting agendas, presentations, reports, and supporting documents.
· Record and distribute meeting minutes and follow up on action items.
· Screen and prioritize incoming communications, including emails, calls, and correspondence.
Administrative Functions
· Prepare, draft, edit, and format letters, reports, contracts, and official documents.
· Maintain organized filing systems for physical and electronic records.
· Handle confidential and sensitive information with discretion.
· Monitor office supplies and coordinate procurement requests for executive office needs.
· Manage supplier relationships and negotiate contracts for office services, equipment, and travel.
· Maintain accurate filing systems (digital and physical), ensuring regulatory compliance and easy retrieval.
· Coordinate onboarding logistics for new starters, including workspace set-up, inductions, and access provisioning.
· Support HR administration including leave tracking, policy document management, and organizational announcements
Communication and Coordination
·Serve as a liaison between executives, employees, clients, suppliers, and external stakeholders.
·Coordinate with departments to obtain reports, updates, and information required by management.
· Facilitate communication and follow-up on management directives.
· Assist in organizing company events, management meetings, and corporate functions.
Compliance and Reporting
· Assist management in monitoring deadlines, commitments, and project milestones.
· Support ISO, quality, and compliance documentation when required.
· Maintain records of contracts, agreements, licenses, and corporate documents.
· Prepare periodic administrative and executive reports.
Pay: QAR5,000.00 – QAR6,000.00 per month
Work Location: In person
Title: Executive Secretary / Administrator
Company: Al Qusoor Al Othmaniya
Location: Doha
