Overview
Executive Assistant / Operations Coordinator Jobs in Dubai, UAE at Medifeel FZ LLC
We’re looking for an exceptional Executive Assistant to become an integral part of our growing longevity and skincare company.
This is far more than a traditional PA role. You’ll work directly alongside the founder, helping manage the day-to-day operations of a fast-growing international e-commerce business. You’ll coordinate between marketing, operations, customer service and external partners to ensure everything runs smoothly.
If you’re highly organised, proactive, detail-oriented and enjoy wearing multiple hats in a fast-paced environment, we’d love to hear from you.
Your Responsibilities
Executive & Administrative Support
- Manage calendars, meetings and appointments
- Organise travel, accommodation and itineraries
- Prepare reports, presentations and business documents
- Handle email management and correspondence
- Maintain organised digital filing systems
- Take meeting notes and follow up on action points
Business Operations
- Maintain and manage spreadsheets and operational dashboards
- Monitor inventory and stock reports
- Coordinate with suppliers, logistics partners and fulfilment teams
- Assist with product launches and operational projects
- Track KPIs and business performance metrics
- Support daily business administration
E-commerce Support
- Work closely with our e-commerce team
- Help maintain Shopify product listings and collections
- Coordinate website updates and promotional campaigns
- Ensure products, pricing and inventory remain accurate
- Support customer experience improvements
Marketing & Social Media
- Assist with scheduling and managing social media accounts
- Coordinate content with designers and marketing agencies
- Help organise influencer collaborations and UGC campaigns
- Assist with email marketing campaigns
- Monitor campaign performance and reporting
- Keep marketing assets organised
Affiliate & Partnership Management
- Support the management of affiliate programmes
- Build relationships with ambassadors and creators
- Track affiliate performance and commissions
- Coordinate promotional campaigns and partnerships
Title: Executive Assistant / Operations Coordinator
Company: Medifeel FZ LLC
Location: Dubai, UAE
