Overview
Executive Assistant Jobs in Abu Dhabi Emirate, United Arab Emirates at AI71
Title: Executive Assistant
Company: AI71
Location: Abu Dhabi Emirate, United Arab Emirates
About the job
Job Title: Executive Assistant
Company: AI71
Location: Abu Dhabi, UAE
About Us:
AI71, a pioneering AI company launched by Abu Dhabi’s Advanced Technology Research Council (ATRC) and VentureOne, stands as a pivotal movement in the realm of AI innovation. Leveraging the globally top-ranked Falcon AI models from the Technology Innovation Institute, AI71’s focus spans across multi-domain advancements, initially targeting the medical, education, and legal sectors. We specialize in turning innovation into impact. If you’re ready to lead a world-class software engineering team at the intersection of AI and venture building, then AI71 is the place for you
Position Overview:
As the Advisor, Venture, you will lead our firm’s efforts in helping clients identify, develop, and launch new ventures. You will work at the intersection of strategy, innovation, and entrepreneurship, guiding teams to transform ideas into successful businesses.
Key Responsibilities
Executive Support:
Manage complex calendars, including scheduling meetings, conferences, and travel arrangements for C-suite executives
Act as a liaison between executives and internal/external stakeholders, including clients, board members, and partners
Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and attention to detail
Coordinate and prepare materials for board meetings, executive committees, and other high-level meetings
Manage sensitive and confidential information with the utmost discretion
Office Management:
Oversee administrative functions for the executive office, ensuring efficient operations
Manage executive expense reports and budget tracking
Coordinate logistics for executive events, offsites, and team-building activities
Communication and Relationship Management:
Screen and prioritize incoming communications, including emails, phone calls, and visitors
Cultivate and maintain strong relationships with key internal and external stakeholders
Facilitate effective communication between the executive team and other departments
Project Coordination:
Assist in the coordination and execution of special projects as assigned by executives
Track progress on key initiatives and provide regular updates to the leadership team
Collaborate with various departments to gather information and resources for executive decision-making
Qualifications
Education and Experience:
Bachelor’s degree in Business Administration or related field
3-5 years of experience as an executive assistant, preferably in a consulting, technology or professional services environment
Experience supporting C-level executives in a fast-paced, global organization
Skills and Competencies:
Exceptional organizational skills with a strong ability to multitask and prioritize in a dynamic environment
Outstanding written and verbal communication skills
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Strong problem-solving skills and ability to exercise good judgment in complex situations
Highest level of discretion and confidentiality
Cultural awareness and ability to work effectively in a global, diverse environment
Ability to anticipate needs and proactively resolve potential issues
Flexibility to work extended hours when necessary, including some weekends
