Overview
Events & Production Coordinator Jobs in Dubai, UAE at QNA Marcom
The Events and Production Coordinator is responsible for planning, coordinating, and executing events and productions from conception to completion. This role involves managing logistics, vendor coordination, budgeting, and ensuring seamless event execution. The ideal candidate has strong organizational skills,
attention to detail
, and the ability to multitask in a
fast-paced environment
.
Key Responsibilities:
Event Planning & Coordination:
Plan and execute events, including conferences, exhibitions, and corporate gatherings.
Coordinate with internal teams and external stakeholders to ensure all event requirements are met.
Develop event timelines, production schedules, and execution plans.
Conduct site visits and liaise with venues to ensure logistical readiness.
Production Management:
Oversee event setup, stage design, lighting, audio-visual, and other technical aspects.
Manage event flow, ensuring smooth execution from start to finish.
Work with production teams, vendors, and suppliers to maintain high-quality standards.
Troubleshoot any on-site production issues to ensure successful outcomes.
Source and manage relationships with vendors, including caterers, AV providers, and decorators.
Negotiate contracts and agreements to ensure cost-effective solutions.
Coordinate with sponsors, partners, and clients to align expectations and deliverables.
Budgeting & Reporting:
Develop and manage event budgets, ensuring cost efficiency.
Track expenses and provide post-event financial reports.
Analyse event success and provide recommendations for future improvements.
Marketing &
Promotion
Support:
Collaborate with the marketing team to promote events through social media, email campaigns, and other channels.
Assist in the development of event branding, signage, and collateral materials.
Support audience engagement and attendee experience initiatives.
Administrative & Compliance
Duties
:
Ensure all necessary permits, licenses, and insurance policies are secured.
Maintain event documentation, contracts, and vendor records.
Comply with company policies, industry regulations, and safety standards.
Qualifications & Skills:
Bachelor’s degree in Event Management, Marketing, Business Administration, or a related field.
2+ years of experience in event planning, production, or a similar role in the UAE.Valid UAE driving license.
Experience in large-scale corporate or entertainment events.
Knowledge of AV and technical production elements.
Familiarity with event marketing strategies and tools.
Strong
project management
and organizational skills.
Excellent
communication
, negotiation, and interpersonal skills.
Proficiency in event management software and Microsoft Office Suite is a must.
Ability to work under pressure and manage multiple projects simultaneously.
Willingness to
travel and work
flexible hours
, including evenings and weekends.
If you are passionate about creating memorable event experiences and thrive in a
dynamic environment
, we would love to hear from you!
Seniority level
Entry level
Employment type
Full-time
Job function
Marketing, Public Relations, and Writing/Editing Industries Marketing  Services
#J-18808-Ljbffr
Title: Events & Production Coordinator
Company: QNA Marcom
Location: Dubai, UAE
Category: Creative Arts/Media (TV / Film Production, Music / Audio Production), Entertainment & Gaming (Event Manager / Planner, TV / Film Production, Music / Audio Production)
