Overview
Document Controller I Real Estate I Asset Development Jobs in Dubai, UAE at Al Futtaim Group
Overview Of The Role:
- The Document Controller is responsible for managing all project documentation, correspondence, and administrative coordination within the department. This role ensures that all project records are accurately maintained, properly distributed, and securely archived using the organization’s document management systems, including Aconex.
- The position plays a critical role in maintaining transparency, traceability, and compliance across all project phases from initiation to handover.
- Success in this role is measured by the effective organization of documentation, timely distribution, adherence to compliance standards, and support of project workflows.
What You Will Do:
Document Control & Management
- Administer and manage the project document control system using Aconex.
- Register, track, distribute and archive all incoming and outgoing correspondence, drawings, reports, RFIs, submittals and contractual documents.
- Maintain accurate document logs and ensure proper version control.
- Ensure timely circulation of documents to relevant stakeholders.
- Monitor submission workflows and ensure adherence to approved document control procedures.
Aconex Administration
- Set up and maintain project workflows, distribution matrices and access permissions within Aconex.
- Ensure all consultants and contractors comply with document submission protocols.
- Generate reports from Aconex on document status, overdue submissions and approval timelines.
- Provide basic user support and coordination related to Aconex usage.
Meeting & Administrative Support
- Organize meetings, prepare agendas and coordinate logistics.
- Record and distribute meeting minutes in a timely and professional manner.
- Maintain action trackers and follow up on pending items.
- Provide administrative support to the Cultural Projects Department Director and team members.
Records & Archiving
- Maintain both electronic and physical filing systems in compliance with organizational standards.
- Ensure secure storage of sensitive and contractual documentation.
- Support the preparation of final project documentation, including as-built records and handover files.
- Ensure proper archiving of completed projects in accordance with audit and compliance requirements.
Communication & Coordination
- Serve as the primary point of contact for document-related communication between consultants, contractors and internal stakeholders.
- Ensure formal correspondence is issued in accordance with established templates and approval processes.
- Track deadlines and ensure timely responses to official communications.
Title: Document Controller I Real Estate I Asset Development
Company: Al Futtaim Group
Location: Dubai, UAE
