Overview

Administrative Assistant – Company Formation /Business Setup/ UAE Visa Jobs in Dubai at My Business Consulting DMCC

Business Support Assistant

My Business Consulting FZCO is a corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.

Part of the determined expansion of My Business Consulting FZCO, we are looking for Business Support Assistant with proven records of UAE and International experience in corporate services.

What do you get?

  • Salary AED 5000 to AED 6000 per month, depending on work experience.
  • A guarantee of our company strongly investing in your self-development and professional growth;
  • In-depth Internal and external trainings;
  • Participation in seminars & conferences, corporate events
  • Annual tickets after 2nd year onwards;
  • Company visa;
  • Company Health Insurance;
  • All bonuses as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.
  • Office location in front of the metro station.
  • Working hours 9:00 AM to 6:00 PM from Monday to Friday

Job responsibilities:

  • Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.
  • Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card & E-channel Registrations.
  • Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.
  • Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.
  • Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.
  • Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).
  • Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.
  • Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal & UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.
  • Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.
  • Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).
  • Process Liquidation/De-registration/Re-instating of companies.
  • Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)
  • Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration & update, and assist with translation of documents whenever required.
  • Coordinate with the PROs for all tasks.
  • Ensure that any information and documentation recorded in the Project Management System PMS (company’s CRM software) for all new updates of each existing/ new client are correct and completely uploaded in the Shared Folder and PMS with proper coordination with Database Controller.
  • Proactively obtain updated and current-dated applicable information about news, fees, procedures, and requirements of all authorities and partners which the company is working along with for all services.
  • Cross-check information about prices/ procedures/ requirements/ time-frame/ change/ updates in any regulations in the proposals/emails before sending to CSM/CSE or clients
  • Assist the CSM/CSE for any tasks related to My Business Consulting DMCC.
  • Takeover of communication with clients directly after the CSM has handed it over to the Operations – which includes but not limited to – collection and verification of documents and information required for the task, updating clients for any ongoing tasks until their completion.
  • Attendance of meetings with the clients whenever/ if it is required.
  • Ensure client satisfaction on all paid services, without any delays, mistakes, and miscommunications.
  • Proper coordination with the Finance department for any ongoing Tasks, Quotation/invoice requests, Statement of Account requests, and ensure that all amounts requested are correct and relevant to the services to be rendered to the client. Prioritize to maintain low-cost for all actions and ensure fewer expenses in any way whatsoever. Proper settlement of funds received from the Finance Department.
  • Cooperate and maintain business relationships with all free zone authorities, banks, embassies/consulates, MOFA, Immigration, typing centers and any other government authorities, partners, and other 3rd parties that are required to complete the services for the clients. Promote a healthy business atmosphere between all company suppliers.
  • Keep up to date with any relevant information relating to the job description.
  • Daily update of Tasks in PMS. Prepare regular reports of progress of Tasks in progress and send to the direct manager on regular basis.
  • Show initiation and actively take actions to promote MBC services to existing, new or potential clients.
  • Provide the Marketing department with relevant information/updates/news, adhering to the Media policy of the company and promoting the company on all social media.
  • Cooperate and support any team member of My Business Consulting DMCC (whenever it is required) to ensure the goals of the company and clients’ needs are met, and for sharing knowledge and training whenever required.
  • Promote highly positive and efficient teamwork, coordination and cooperation with the whole team of My Business Consulting DMCC.

Requirements:

  • Min. 1-3 years’ work experience in same field as My Business Consulting FZCO – please check our website to know the services we are offering.
  • Proficiency in oral and written English language is mandatory;
  • Bachelor’s Degree
  • Advanced computer user;
  • Smart professional appearance at all times.
  • Highly independent, can work under pressure and dedicated toward his/her responsibilities Effective team player

Note: Applicants without work experience will not be entertained.

Please send your CV to e-mail [email protected]

Job Type: Full-time

Pay: AED5,000.00 – AED6,000.00 per month

Language:

  • Russian (Required)

Location:

  • Dubai (Required)

Work Location: In person

Title: Administrative Assistant – Company Formation /Business Setup/ UAE Visa

Company: My Business Consulting DMCC

Location: Dubai

 

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