Overview
Vehicle Registration Officer | Al-Futtaim Automotive – BYD | KSA Jobs in Saudi Arabia at Al Futtaim Group
Overview of the Role
The Vehicle Registration Officer is a critical operational role within the Government Relations function, responsible for managing the end-to-end registration, renewal, transfer, and de-registration of vehicles across Al-Futtaim Automotive’s dealership network in KSA. The role acts as the central link between the retail showrooms, workshop operations, and Saudi government entities, ensuring that every vehicle delivered to a customer is fully compliant with regulatory requirements and handed over within agreed service levels.
Working closely with Sales, Aftersales, Finance, and the Senior Manager – Government Relations, the role directly impacts customer experience, delivery turnaround time, and the company’s standing with regulatory authorities such as Absher, Najiz, MVPI, MoCI, ZATCA, and Tameen. Strong process discipline, bilingual communication, and an active working knowledge of KSA traffic and registration regulations are essential to succeed in this position.
What You Will Do
Vehicle Registration & Government Transactions
- Execute and oversee daily vehicle registrations, renewals, ownership transfers, plate issuance, and de-registrations across all KSA branches under your scope.
- Process transactions on government platforms including Absher Business, Najiz, MVPI, Tamm, Fasah & Sabir in line with current regulations and service-level commitments.
- Coordinate vehicle inspections (MVPI), insurance binding (Tameen), and customs/clearance documentation where required to enable timely customer handover.
Government & Stakeholder Liaison
- Maintain strong working relationships with the Traffic Department (Moror), MoCI, SASO, ZATCA, insurance providers, and inspection centres to expedite approvals and resolve operational issues.
- Act as the primary point of contact between the Sales team, Branch Managers, and external government entities for all registration-related matters.
- Represent Al-Futtaim Automotive professionally during all on-ground government interactions, protecting the brand’s reputation and compliance standing.
Operational Excellence & Turnaround
- Monitor work-in-progress on a daily basis to ensure that registration cycle times remain within agreed KPIs and customer delivery commitments.
- Identify bottlenecks in the registration workflow and propose corrective actions to reduce processing time and rework.
- Ensure accurate handling of original documents, plates, and registration cards in line with internal custody and audit standards.
Compliance & Documentation
- Ensure full compliance with KSA traffic regulations, Saudization requirements where applicable, and Al-Futtaim internal control policies.
- Validate all registration documentation including Istimara, invoices, insurance certificates, and ownership transfer papers for accuracy before submission.
- Support internal and external audits by maintaining complete, traceable records of all government transactions.
Reporting & Systems
- Capture all registration transactions accurately in SAP and the Dealer Management System, ensuring real-time visibility for Sales, Finance, and Aftersales teams.
- Prepare daily, weekly, and monthly reports covering registration volumes, processing times, pending cases, and exceptions, with zero tolerance for data errors.
- Support the Senior Manager – Government Relations with ad-hoc analysis, regulatory updates, and process improvement initiatives.
Process Development
- Contribute to the development and continuous improvement of internal Standard Operating Procedures for vehicle registration and related government processes.
- Stay current on regulatory changes issued by Moror, MoCI, and ZATCA, and cascade impact to relevant stakeholders within the business.
Title: Vehicle Registration Officer | Al-Futtaim Automotive – BYD | KSA
Company: Al Futtaim Group
Location: Saudi Arabia
