Overview

Transparency Lead and Accounting – Saudi Nationals Jobs in Jeddah, Saudi Arabia at AbbVie

Job Description Purpose

Lead and oversee the affiliate’s transparency disclosure and core accounting operations, ensuring full adherence to local regulatory requirements (SFDA). Act as the central point of contact for transparency reporting, vendor and distributor financial processes, and obligations, while driving process improvements, strengthening controls, and ensuring accuracy and timeliness across financial operations and submissions.

Responsibilities Transparency Disclosure Pharma & AA Reporting Process

  • Monitor PTP team to submit eForm, DCT on time
  • Extract monthly transparency reports PO & ACR to check if SRM raised accuracy; if PO or ACR raised, eform & DCT should be in place, and to assess the market transaction as not reportable and ensure they are correct.
  • Report Generation – Upon need to generate transparency reports (SC, ACR, CTE, VEEVA)
  • Data Collection – Upon need collect certain data from affiliate
  • Issue Escalation Log – Based on PWC inquiries, respond with the needed action
  • PWC Draft Report Review – Review draft report and apply adjustments within 10 days to ensure final report is ready to submit
  • PWC Final Report – Report audit and provide FD, FC to review and confirm to submit to GM for certification

Training

  • Quarterly training, refresher with the PTP team related to SAP
  • Quarterly training, refresher for all commercial team related to CTE

General

  • Updates and changes in related to Transparency should be in place in the presentation
  • Yearly complete process review and documentation with the global transparency team for documents repository
  • Upon receival of requests from the affiliate to confirm if activity has been reported to SFDA to close MAP (which needs to access the transaction PO, ACR, CTE to check completion of required tool to include for reporting)
  • National  for all data in VEEVA System, recorded manually in a template by PWC and uploaded into portal.
  • Working closely with CEX team to improve the VEEVA system to complete the HCP/HCO info.
  • Bi weekly call with global team to align all changes and updates

TSO Non Promotional Contracts with Vendors

  • Focus on key business partners (contractors, leases, audit /VAT/ MMS /legal contracts, licences, etc.) and in coordination with PSM, to ensure having complete business agreements and Master Services Agreements.
  • Review agreements to ensure compliance with local/company policies & regulations.
  • Validate and obtain necessary approvals/signoffs before contracts go into effect and ensure proper custody for future reference.
  • Create a comprehensive affiliate business agreement / licences / certificates depository to track expiry date of valid contracts.

Vendors SOA Reconciliation

  • Responsible for all vendors SOA to have a reconciled statement of account.
  • Coordinate with key stakeholders vendors’ open dues, invoices and other items related to vendor outstanding balance to close gaps.

Management of distributors claims process

  • Maintain an updated tracker of all distributor SOA and pending action items.
  • Maintain a shared folder for all claims received by distributors for easy access and record keeping and share with stakeholders for their updates and reviews.
  • Coordinate with different stakeholders on review and approval of claims including the necessary level of approvals/signoffs as per F1106 policy.
  • Review affiliate claims, validate necessary approvals/signoffs are complete before process credit notes / debit notes and payments.
  • Communicate with distributors missing documentation, rejected claims, adjustment amounts as well as removal of already processed claims.
  • Provide clear instruction to Vlog / FSS / Treasury for CN/DN issuance as well as payments against claims.
  • Conduct an induction session to educate distributors on Abb Vie current process of claims and required documents in line with SOPs.

WHT Filling / Returns

  • Manage and comply with government reporting requirements and tax filings.
  • No late submission and zero penalty levied by local government.
  • Provide necessary data and documents to service provider (e.g. Deloitte), FSS, Tax CoE, and non Saudi resident suppliers that are subject to WHT.
  • Review and secure appropriate local and global approvals before submission including all required proper justifications.
  • Obtain online filling confirmation from service providers.
  • Manage creation of all POs / ACRs for processing payment of the above.
  • Collaborate with FP&A team to forecast for WHT related costs and include it in LBE expenses file.

PSP team Management

  • Coordinate between Customer Excellence team and Contractor company on all PSP matters (e.g.: list of employees, monthly working days confirmation, date of joining, etc).
  • Validate and process monthly payroll, accruals, bonus, EOSB.
  • Validate and process monthly T&E expenses in Zoho system (Contractor system similar to Concur).
  • Manage creation of all POs / ACRs for processing payment of the above.
  • Collaborate with FP&A team to forecast for PSP cost and include it in LBE…

Title: Transparency Lead and Accounting – Saudi Nationals

Company: AbbVie

Location: Jeddah, Saudi Arabia

Category:

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