Overview
Tenders Specialist (Events Industry) Jobs in Doha at HIGH LEVEL EVENT
We are seeking a highly skilled Tenders Specialist with strong experience in managing end-to-end tendering and proposal processes within the events and exhibitions industry. The successful candidate will be responsible for preparing competitive bids for corporate events, exhibitions, activations, conferences, and government-led event project
Key Responsibilities
Manage full tender lifecycle from opportunity identification to final submission and award
Review and analyze RFPs/ITT/RFQs related to events, exhibitions, and activations
Prepare technical and commercial proposals for event production, staging, branding, and logistics
Coordinate with internal teams (creative, operations, production, procurement, finance) for bid inputs
Source and evaluate suppliers including AV companies, staging contractors, printing vendors, and logistics partners
Prepare BOQs, event cost estimates, and pricing breakdowns
Ensure full compliance with client requirements, specifications, and submission guidelines
Maintain tender documentation, company profiles, and prequalification materials
Track government, semi-government, and private event opportunities in Qatar
Attend site visits, pre-bid meetings, and client clarification sessions
Support negotiation and contract finalization with clients and partners
Maintain a structured bid library and improve tender processes for efficiency
Key Skills / Technical Competencies
Tendering & Proposal Management (Events / Exhibitions industry preferred)
Event cost estimation and production budgeting
Vendor sourcing (AV, staging, fabrication, logistics, printing, manpower)
Bid evaluation and compliance management
Strong understanding of event execution workflows
Negotiation & stakeholder management
Market research and lead generation for events
Time management and deadline-driven execution
Strong documentation and presentation skills
Experience with Qatar event market and government tenders is an advantage
Tools: Microsoft Office, PDF tools, proposal formatting systems
Requirements
Experience in tendering, procurement, or bid management
Experience in events, exhibitions, media production, or related industries strongly preferred
Strong knowledge of proposal writing and commercial estimation
Ability to manage multiple bids under tight deadlines
Excellent communication and coordination skills
Familiarity with Qatar procurement systems is a plus
Preferred Qualifications
Degree in Business, Marketing, Events Management, or related field
Certifications in Procurement, Project Management, or Event Management are an advantage
What We Offer
Opportunity to work on high-profile events and exhibitions in Qatar
Dynamic and creative work environment
Competitive salary package based on experience
Career growth in a fast-paced events industry
Work Location: In person
Title: Tenders Specialist (Events Industry)
Company: HIGH LEVEL EVENT
Location: Doha
