Overview
Technical Executive Assistant to Managing Director Civil & Infras Jobs in Al Ain, UAE/Dubai at Emerald moon contracting fz llc
Position: Technical Executive Assistant to the Managing Director Civil & Infras
Provide executive and technical support to the Managing Director in daily business operations.
Responsibilities
- Coordinate road, infrastructure, utility and civil construction projects from tender stage through project completion.
- Prepare quotations, cost estimates, technical proposals, prequalification documents and tender submissions.
- Draft, manage and format professional emails, letters, reports, presentations and meeting minutes.
- Coordinate with clients, consultants, contractors, subcontractors, suppliers and government authorities.
- Monitor project schedules, milestones, approvals, procurement activities and deliverables to ensure timely execution.
- Track RFIs, material submittals, shop drawings, method statements and project documentation.
- Maintain an organized document control system for all project and corporate records.
- Support procurement by obtaining quotations, comparing suppliers, preparing purchase requests and following up on deliveries.
- Assist in business development by identifying new opportunities, preparing capability statements and following up with prospective clients.
- Conduct market research and maintain a database of developers, consultants, contractors and project leads across the UAE and GCC.
- Prepare weekly and monthly management reports, project progress reports and action trackers.
- Coordinate meetings, record action items and ensure timely follow up with all stakeholders.
- Use AI tools such as ChatGPT, Microsoft Copilot and other productivity platforms to prepare documents, summarise technical information, analyse data, automate repetitive tasks and improve operational efficiency.
- Identify opportunities to implement AI and digital technologies that enhance productivity and business performance.
- Handle confidential company information with the highest level of professionalism and integrity.
- Perform additional assignments as directed by the Managing Director to support the company’s strategic objectives.
Qualifications
- Bachelor’s Degree or Diploma in Civil Engineering.
- 3-7 years of UAE experience in civil, road, infrastructure, or utility construction projects.
- Strong knowledge of project coordination, construction documentation, tendering, procurement and contract administration.
- Excellent communication, presentation and professional email writing skills.
- Advanced proficiency in Microsoft Excel, Word, PowerPoint and AutoCAD.
- Practical experience using AI tools such as ChatGPT, Microsoft Copilot or similar platforms to improve productivity and automate routine tasks.
- Ability to prepare quotations, technical proposals, reports, meeting minutes and project documentation with accuracy.
- Strong analytical, organisational and problem solving skills with excellent attention to detail.
- Capability to manage multiple projects, prioritise tasks and meet deadlines in a fast paced environment.
- Professional, trustworthy and capable of handling confidential business information.
- Self motivated, proactive and eager to learn new technologies and improve business processes.
- Strong interpersonal skills with the ability to coordinate effectively with clients, consultants, suppliers, subcontractors and internal teams.
- UAE driving licence is preferred.
- Immediate joiners or candidates with a short notice period will be given preference.
We are seeking a highly motivated, intelligent, and technology driven Civil Engineering professional who can work directly with the Managing Director and contribute to the company’s operational and strategic growth.
Title: Technical Executive Assistant to Managing Director Civil & Infras
Company: Emerald moon contracting fz llc
Location: Al Ain, UAE/Dubai
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