Overview
Team Assistant Jobs in Abu Dhabi Emirate, United Arab Emirates at Transguard Workforce Solutions
Title: Team Assistant
Company: Transguard Workforce Solutions
Location: Abu Dhabi Emirate, United Arab Emirates
Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting for a Team Assistant / Executive Assistant for our client to be based out of their Abu Dhabi office.
Job Purpose:
To provide professional secretarial and administrative support for our Client’s Directors within the Executive team and the Business Unit team.
Manage diary, schedule meetings, and ensure preparation and attendance.
Review and address incoming emails/correspondence independently when appropriate.
Organize travel arrangements with necessary approvals and assessments.
Handle phone communications with internal, client, and supplier contacts.
Manage expense claims and approvals for the Director.
Maintain timesheets for the Director and their leadership team.
Coordinate internal and external meetings, prepare materials, take minutes, and track actions.
Expedite delegated tasks from the Director.
Assist with planning and reviewing the Director’s schedule to meet commitments and goals.
Handle ad hoc projects requiring research and data collection.
Prepare presentations and reports for various audiences, ensuring quality.
Compile reports and coordinate timely submissions.
Maintain filing systems and controlled documents.
Implement and manage processes according to company policies.
Communicate with senior clients and stakeholders on behalf of the Director.
Liaise with senior management internally for the Director.
Build relationships with other PAs and the Admin Team.
Organize periodic events.
Provide support to other Directors and Senior Management as needed.
Requirements:
Strong organizational and professional skills.
Proficient in Word, Excel, and PowerPoint (intermediate or preferably advanced).
Excellent interpersonal and communication skills, confident at all levels (internal and external).
Minimum 3 years of relevant experience.
Team player with a flexible attitude, able to maintain positive relationships.
High integrity and able to work with complete confidentiality.
Assertive, deadline-driven, and detail-oriented.
Proactive, able to prioritize and work under pressure with minimal supervision.
Strong organizational awareness.
Event Management experience is a plus.
