Overview
Senior Technical Document Controller Jobs in Mussafah at A AND K FIRE AND SAFETY EQUIPMENT LLC
POSITION OVERVIEW
A AND K FIRE AND SAFETY EQUIPMENT LLC is looking for an experienced and highly organized Senior Technical Document Controller to manage and coordinate technical documentation across our Fire & Life Safety projects.
The successful candidate will be responsible for preparing, reviewing, tracking, and controlling project technical documents, while ensuring effective coordination between the Technical Office, Project Teams, suppliers, and other concerned departments.
The role requires strong experience in technical submittals, method statements, risk assessments, project handover documentation, document control, and coordination within Fire & Life Safety, MEP, or construction projects.
RESPONSIBILITIES
- Prepare and review Material Submittals prior to project submission, ensuring compliance with project specifications, approved vendor requirements, consultant requirements, and applicable standards.
- Coordinate with suppliers, manufacturers, Technical Office, and Project Teams to obtain all required technical datasheets, certificates, approvals, compliance statements, and supporting documents for material submissions.
- Prepare, review, and maintain Method Statements and Risk Assessments for project activities in coordination with Project Engineers, Technical Teams, and HSE personnel.
- Ensure Method Statements and Risk Assessments accurately reflect the actual work methodology, site conditions, safety requirements, and approved project procedures.
- Prepare, compile, review, and control all project handover documentation, including:
- As-Built Drawings
- O&M Manuals
- Testing & Commissioning Reports
- Material Certificates
- Warranty Certificates
- Civil Defense / Authority-related documentation
- Inspection and Testing Records
- Equipment Datasheets and Technical Certificates
- Project Completion and Handover Documents
- Verify the completeness and accuracy of project closeout documentation before submission to the consultant, main contractor, client, or relevant authority.
- Maintain proper tracking of submissions, approvals, comments, revisions, resubmissions, and final approvals.
- Maintain strict document revision control and ensure that only the latest approved documents and drawings are circulated and used by the concerned departments.
- Coordinate between the Technical Office and Project Teams to ensure that all departments are working based on the latest approved drawings, material approvals, technical submissions, and project requirements.
- Ensure continuous communication between departments regarding:
- Latest drawing revisions
- Material approvals
- Consultant comments
- Technical changes
- Site modifications
- Pending submissions
- Project documentation requirements
- Follow up with Project Engineers and Technical Office staff on pending technical documentation and submission deadlines.
- Maintain project-wise document registers, submission logs, approval trackers, and handover checklists.
- Identify documentation gaps or missing approvals that could affect project execution, inspection, authority approval, or project handover, and escalate them to management.
- Support Project Managers and Operations Management with periodic reports regarding submission status, pending approvals, documentation risks, and handover progress.
- Ensure all technical documentation is properly filed, easily retrievable, and maintained in accordance with company procedures.
QUALIFICATIONS
Required Qualifications
- Bachelor’s Degree or Diploma in Engineering, Document Control, Business Administration, or a related field.
- Minimum 5 to 8 years of relevant experience in technical documentation, document control, or technical coordination within Fire & Life Safety, MEP, construction, or related industries.
- Strong experience in preparing and reviewing:
- Material Submittals
- Method Statements
- Risk Assessments
- O&M Manuals
- Project Handover Documents
- Good understanding of Fire & Life Safety systems including Fire Fighting, Fire Alarm, Emergency/Voice Evacuation, and related systems is highly preferred.
- Experience coordinating with consultants, main contractors, suppliers, project engineers, and technical teams.
- Strong knowledge of document numbering, revision control, transmittals, submission logs, and approval tracking.
- Good working knowledge of Microsoft Office, particularly Excel and Word.
- Familiarity with document management platforms such as Aconex, SharePoint, Procore, or similar systems is an advantage.
- Strong written and verbal communication skills in English.
- Arabic language skills are an advantage.
- Strong attention to detail, follow-up skills, and ability to manage multiple projects and submissions simultaneously.
PREFERRED EXPERIENCE
- Previous experience with a Fire & Life Safety contractor in the UAE.
- Experience handling project documentation from project commencement through testing, commissioning, Civil Defense approvals, and final handover.
- Familiarity with UAE Fire & Life Safety requirements and consultant submission procedures.
- Experience preparing technical submission trackers, handover trackers, and document control reports.
KEY OBJECTIVE OF THE ROLE
The main objective of this position is to ensure that all project technical documents are complete, compliant, properly coordinated, updated, approved, and available to all concerned departments, while maintaining smooth communication between the Technical Office and Project Teams throughout the complete project lifecycle.
Application Question(s):
- How many years of experience do you have in technical document control, technical coordination, or a similar role?
☐ Less than 3 years
☐ 3–5 years
☐ 5–8 years
☐ More than 8 years
- Industry Experience
Have you worked for a Fire & Life Safety, MEP, construction, or engineering company?
☐ Fire & Life Safety
☐ MEP
☐ Construction
☐ Other
☐ No relevant experience
- Technical Submittals
How many years of experience do you have preparing and reviewing Material Submittals?
☐ None
☐ Less than 2 years
☐ 2–5 years
☐ More than 5 years
Work Location: In person
Title: Senior Technical Document Controller
Company: A AND K FIRE AND SAFETY EQUIPMENT LLC
Location: Mussafah
