Senior Executive Assistant Jobs in Doha, Qatar at Essa Al Sulaiti Law Firm

Title: Senior Executive Assistant

Company: Essa Al Sulaiti Law Firm

Location: Doha, Qatar

Job Description

The ideal candidate will have responsibilities including (but not limited to):

Executive Office Management

Managing the Executive Office and supporting the designated Executive in daily operations.
Managing calendars, appointments, meetings, travel arrangements, and executive priorities.
Coordinating and maintaining the Executive’s schedule while ensuring efficient time management.
Handling confidential correspondence and sensitive executive information with the highest level of discretion.
Drafting, reviewing, proofreading, and following up on professional correspondence in both Arabic and English.
Preparing executive summaries, reports, presentations, briefing notes, and business documents.
Monitoring incoming correspondence and ensuring timely responses and follow-up.

Meeting & Coordination

Organising executive meetings, preparing agendas, meeting packs, and supporting documents.
Preparing accurate meeting minutes and maintaining action logs.
Following up on action items and ensuring timely completion by the responsible parties.
Coordinating communication between management, departments, clients, consultants, and external stakeholders.

Document & Records Management

Maintaining confidential electronic and hard-copy filing systems.
Managing executive documents with proper version control and document referencing.
Maintaining reports, trackers, registers, and management records.
Ensuring accurate filing and quick retrieval of official documents.

Administrative & Executive Support

Coordinating executive office activities and ensuring smooth workflow.
Assisting in preparing policies, procedures, reports, presentations, and management documents.
Supporting management with project coordination and institutional initiatives.
Preparing periodic progress reports and executive dashboards.
Monitoring deadlines and ensuring timely follow-up on pending matters.
Coordinating with auditors, consultants, suppliers, service providers, and governmental and non-governmental entities when required.
Maintaining confidentiality in all executive matters.
Performing any other duties assigned by Management related to the nature of the position.

Qualifications

Bachelor’s Degree in Business Administration, Law, Management, Finance, Accounting, or a related field.
Minimum 5 years of relevant experience.
At least 3 years’ experience supporting senior executives or executive management.
Excellent command of English and Arabic, both written and spoken.
Strong experience in executive correspondence, meeting coordination, and minute-taking.

Requirements

Industry

Employment Type

New Gulf Careers