Overview
Senior Executive Assistant Jobs in Riyadh, Saudi Arabia at Sapphire (SILZ) LLC
Sapphire is a joint venture based in the Special Integrated Logistics Zone (SILZ) in Riyadh, Sapphire is focused on the manufacturing of industrial robots that support the next generation of automation, smart manufacturing, and advanced industrial capability in the Kingdom of Saudi Arabia
Role Summary
The Senior Executive Assistant to the CEO is responsible for providing senior-level executive, business, governance, and stakeholder support to the Chief Executive Officer. The role acts as a trusted coordination point for the CEO, ensuring that key decisions, priorities, management actions, Board and Executive Committee matters, stakeholder communications, and business follow-ups are handled with discipline, professionalism, and confidentiality.
This is a highly demanding individual contributor role requiring strong ownership, excellent follow-up capability, high-quality communication skills, strong proficiency in Excel, PowerPoint, and Word, and the ability to work effectively with Company Management, shareholders, Board members, VVIP visitors, external partners, and internal employees.
The role goes beyond traditional administrative support. It requires a business-minded professional who can support the CEO in developing structured action trackers, management dashboards, executive reports, formal communications, meeting materials, and follow-up mechanisms that improve execution, accountability, and decision-making across the Company.
Key Responsibilities
1. Executive Support
- Provide high-quality, senior-level support to the CEO across daily priorities, strategic matters, governance requirements, stakeholder engagements, meetings, correspondence, reports, and executive commitments.
- Act as a central coordination point for CEO-directed actions by ensuring matters are properly organized, documented, tracked, followed up, and closed in a timely and professional manner.
- Anticipate CEO requirements by proactively preparing relevant information, documents, briefs, and follow-up actions, while ensuring all CEO Office activities are handled with ownership, speed, accuracy, professionalism, and confidentiality.
2. Action Tracking, Follow-Up, and Executive Coordination
- Develop and maintain professional action trackers for CEO priorities, management meetings, Board and Executive Committee action items, shareholder requests, strategic initiatives, and key operational matters, including owners, due dates, dependencies, risks, progress updates, and overdue items.
- Follow up with Company Management, function heads, and concerned employees to ensure timely completion of assigned actions, while supporting the CEO in coordinating accountability across functions without replacing the authority or responsibilities of function heads.
- Prepare regular action status updates, dashboards, and summaries for CEO review, and elaborate critical delays, risks, or unresolved issues in a clear, structured, professional, and timely manner aligned with the CEO’s direction.
3. Dashboards, Reports, and Executive Analysis
- Develop and maintain management dashboards, progress reports, and executive trackers using Excel, PowerPoint, and other relevant tools to support effective monitoring of key business priorities, project progress, operational readiness, strategic initiatives, KPIs, risks, dependencies, and management actions.
- Consolidate inputs from different functions into clear, accurate, and executive-ready reports, while reviewing data and information to identify gaps, inconsistencies, missing updates, or items requiring clarification.
- Prepare concise summaries, decision notes, briefing papers, and executive highlights for CEO review, while supporting continuous improvement in the quality, structure, and visual presentation of executive reporting.
4. Board, Executive Committee, and Governance Support
- Support the CEO in preparing for Board of Managers meetings, Executive Committee meetings, shareholder meetings, and other governance forums by coordinating required inputs, materials, reports, presentations, and CEO submissions in a timely and professional manner.
- Coordinate with the Board Secretary, Legal, Finance, HR, Operations, and relevant…
Title: Senior Executive Assistant
Company: Sapphire (SILZ) LLC
Location: Riyadh, Saudi Arabia
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