Overview
Secretary & Receptionist Jobs in Sharjah, UAE/Dubai at Phoenix Dison tec
Position: Secretary Cum Receptionist
Key Responsibilities
- Greet and assist visitors, clients, and suppliers in a professional manner.
- Answer, screen, and direct incoming phone calls and emails.
- Manage incoming and outgoing correspondence.
- Prepare, review, and follow up on customer quotations and proposals.
- Coordinate with the sales and engineering teams to obtain technical and pricing information for quotations.
- Maintain customer records, files, and office documentation.
- Schedule appointments, meetings, and maintain calendars.
- Prepare reports, letters, and other business documents.
- Handle office supplies, filing, and general administrative tasks.
- Support management with day‑to‑day office operations.
- Maintain confidentiality of company information.
Requirements
- Bachelor’s degree or Diploma in Business Administration, Engineering, or a related field.
- Strong engineering background or experience in an engineering company is preferred.
- Minimum 2-3 years of experience as a Secretary, Receptionist, or Administrative Assistant.
- Experience in preparing quotations, tenders, and commercial documents.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent verbal and written communication skills in English; knowledge of Arabic is an advantage.
- Strong organizational, multitasking, and time‑management skills.
- Professional appearance and customer‑focused attitude.
- Experience with ERP or accounting software is an added advantage.
Preferred Skills
- Knowledge of engineering products, technical terminology, or project documentation.
- Ability to interpret technical information for quotation preparation.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
Benefits
- Competitive salary (based on experience).
- Career growth opportunities.
- Supportive and professional work environment.
Employment Type
Full-time
Interested candidates are invited to submit their CV along with their expected salary and notice period.
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Title: Secretary & Receptionist
Company: Phoenix Dison tec
Location: Sharjah, UAE/Dubai
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