Overview
Secretary Jobs in Dubai, United Arab Emirates at LanceSoft Middle East
Title: Secretary
Company: LanceSoft Middle East
Location: Dubai, United Arab Emirates
Job Purpose Independently manage end-to-end procurement process for various banking spend categories (marketing, facility management, collections, and valuations) which include RFP, contracts and supplier management.
2 Reporting Line Reports directly to AVP – Non-IT Procurement Reports indirectly to VP – Non-IT Procurement Reported to, by None
3 Dimension Financial Accountability Direct Accountability (AED) Indirect Accountability (AED) NA 75 Mn Annual spend People Responsibility Direct Responsibility Indirect Responsibility NA NA 4
Key Responsibilities • Responsible for day-to-day procurement for the organisation for assigned spend categories. • Understand the requirements and needs of the stakeholders/project. • Manages end-to-end Source-to-contract process working closely with requestors, Legal and all other relevant stakeholders • Manages RFx (RFI, RFQ, RFPs) process in a timely and efficient manner. • Continuously strive to get the best value for your money through usage of best practice sourcing process and as per corporate governance requirements. • Establish and negotiate the price and contract terms and conditions, prepare and maintain purchasing records, reports and price lists. • Maintain and build relationship with the existing and new suppliers to improve levels of service and establish new sources of supply. • Ensure compliance with policy, procedures, standards and reporting requirements, plus any relevant regulatory and statutory requirements. • Good understanding of the market trend and research potential vendors to procure the right products of right quality at right price. • Identify and recommend improvements to existing procedure and processes, suggest changes for improving controls and reducing cost. • Review and analyse all vendors/suppliers, supply, and price options at regular intervals. Job Description Date Staff Copy Department of Human Resources Classification: RAKBANK-Internal 5 Problem solving and Complexity • The ability to make and handle decisions of a routine nature on a day to day basis as directed and within the policies and procedures. 6 Interaction • High level administration, communication and interpersonal skills, with the ability to liaise effectively with various stakeholders. • A recognition of, and respect for, confidentiality matters. • Ability to work as a team member and have a flexible approach to duties. • Capacity to develop networks with internal stakeholder and relevant external organisations. • Negotiation skills with a demonstrated ability to gain cooperation from various stakeholder in achieving objectives. 7 Competencies Functional Expert – has knowledge of best practice procurement processes (Strategic sourcing, contract & supplier management, P2P process). Influencer – relates to people, builds relationships & effectively presents arguments. Results Seeker – meets deadlines, identifies actions, achieves goals Compiler – follows procedures and encourages others to as well. 8 Skills Should have the following skill sets: communication, negotiation, active listening and learning, reading comprehension, coordination, judgment and decision making, organization, time management, writing, service orientation, negotiation. 9 Education and Experience Minimum formal education University Degree or Equivalent Experience 5-7 years experience in Procurement preferably from Banking industry (not a must) Certification (good to have) CIPP, CIPM, CIPS Level 4 or equivalent