Overview
Sales Operations Data Coordinator Jobs in Jeddah, Saudi Arabia at STADA RHQ – Saudi Arabia
To provide accurate and timely administration, data management, and operational support across Portfolio Management, Business Development, Procurement, and SAP processes. The role is responsible for maintaining business-critical data, ensuring system accuracy, supporting project tracking and launches, and enabling efficient cross-functional operations in alignment with STADA’s values of Entrepreneurship, Agility, Integrity, and ONE STADA collaboration.
Key Responsibilities Portfolio & Business Development Administration
- Maintain and update Portfolio and Business Development information across all relevant platforms, including 1P!, Smartsheet, LDS, NLs, SharePoint, SAP, and other business systems.
- Ensure timely and accurate entry, tracking, and reporting of project information, milestones, launch plans, and portfolio status updates.
- Manage and maintain launch trackers, project dashboards, and portfolio reporting tools.
- Support the administration and tracking of licensing opportunities, business development projects, contracts, and partner databases.
- Coordinate documentation, data collection, and administrative activities related to evaluations, due diligence, launches, and commercialization projects.
- Ensure data integrity, consistency, and compliance across all portfolio and business development systems.
SAP & Master Data Management
- Support SAP material creation, extension, and maintenance activities in coordination with cross-functional stakeholders.
- Act as SAP Purchase Order (PO) Administrator across STADA KSA+ entities.
- Coordinate vendor creation and master data management processes to ensure timely onboarding and compliance with company requirements.
- Provide system support and coordination for Purchase-to-Pay (P2P) processes.
- Maintain accurate records and ensure adherence to internal controls and governance requirements.
Compliance & Operational Excellence
- Support compliance with procurement policies, including tendering and RFQ processes for suppliers outside approved vendor lists.
- Coordinate with Medical, Finance, and Procurement teams to ensure supplier compliance regarding contracts, payment terms, and payment processes.
- Monitor data quality and process adherence across all assigned systems and workflows.
- Identify opportunities for process improvement, automation, and standardization to enhance operational efficiency.
Reporting & Analytics
- Prepare regular reports, dashboards, and performance trackers related to portfolio activities, launches, procurement, and business development projects.
- Monitor project timelines and key milestones, escalating delays or risks when required.
- Support management with accurate data and insights to facilitate decision-making.
Cross-Functional Coordination
- Collaborate with Commercial, Supply Chain, Finance, Regulatory, Medical, Quality, and Procurement teams to ensure smooth execution of business activities.
- Provide administrative and operational support for strategic projects and cross-functional initiatives.
- Support continuous improvement initiatives that strengthen collaboration and operational effectiveness across STADA KSA+.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Information Systems, Supply Chain, Finance, Pharmacy, or a related field.
- 1–3 years of experience in data administration, project coordination, portfolio management support, procurement operations, or SAP administration.
- Experience working with ERP systems, preferably SAP.
- Strong proficiency in Microsoft Excel, PowerPoint, SharePoint, and data management tools.
- Experience with project tracking platforms such as Smartsheet is an advantage.
Competencies
- Strong attention to detail and data accuracy.
- Analytical and problem-solving mindset.
- Effective planning and organizational skills.
- Ability to manage multiple priorities and deadlines.
- Strong communication and stakeholder coordination skills.
- Continuous improvement and process optimization mindset.
- High level of integrity and compliance awareness.
- Collaborative approach aligned with ONE STADA culture.
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Title: Sales Operations Data Coordinator
Company: STADA RHQ – Saudi Arabia
Location: Jeddah, Saudi Arabia
Category: