Overview
Sales & Marketing Administrative Assistant Jobs in Doha, Qatar at Rosewood Hotels and Resorts
Daily Responsibilities
- Answer telephone calls to the department and either filter accordingly or take detailed messages
- Check the sales amp marketing in-trays on a regular basis and distribute accordingly
- Monitor the sales email inboxes on a regular basis and distribute efficiently
- Produce cover letters for brochure responses and dispatch
- Type and dispatch general office correspondence and contracts
- Ensure all correspondence is stamped and mailed
- File conference contracts actual and lost bookings
- Manage Sales Managers diaries and be aware of sales team s movements
Weekly Responsibilities
- Collate sales kits collateral and ensure there is a ready supply
- Ensure all departments have stocks of brochures and manage the brochure inventory
- Update Sales Managers weekly activity reports
- Check stationery stock and re-order where necessary
- Ensure general office tidiness
- Produce the weekly Sales amp Marketing meeting agenda and minutes
Monthly Responsibilities
- Update monthly data of corporate leisure room nights hotel productivity
- Manage purchase order log P amp L Critique
- Produce monthly report focusing on the sales team s highlights and financial successes
Other
- Assist with and conduct site visits as required
- Assist with marketing promotions e g mailings
- Assist with the preparation of sales trips functions and the organization of familiarization trips
- Perform any other reasonable task as requested
- Assist and attend relevant familiarization trips entertainment
Self-Management
- Plan organize and use a systematic approach to get things done
- Manage time and resources effectively
- Prioritize actions and manage tasks through to completion
- Actively seek opportunities to develop and learn from experience
- Set high personal performance standards
Communication
- Communicate openly and clearly both written and verbally
- Pitch information at the appropriate level
- Listen to the needs of others before contributing
- Develop positive working relationships at all levels
- Motivate and inspire others to perform
Problem Solving amp Decision Making
- Collect and analyze relevant information about a problem
- Seek innovative solutions
- Make conscious decision to go for action
- Accept personal responsibility to make things happen
- Constantly review in order to improve
Pro-Active Behavior
- Self-reliant working with minimal control and direction
- Act on your own initiative when appropriate
- Take calculated risks to achieve results
- Think ahead developing contingency plans where necessary
- Have driven and determination to succeed
- Contribute and be effective when team working with peers
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Title: Sales & Marketing Administrative Assistant
Company: Rosewood Hotels and Resorts
Location: Doha, Qatar
Category: