Overview
Sales Manager Secretary Jobs in Dubai at Waterfall Pumps Manufacturing
Key Responsibilities
- Manage the Sales Manager’s calendar, appointments, meetings, and travel arrangements.
- Handle incoming calls, emails, and correspondence, and respond or forward them as appropriate.
- Prepare and maintain reports, presentations, letters, and other business documents.
- Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
- Follow up on action items and ensure timely completion of assigned tasks.
- Maintain organized filing systems for sales documents, contracts, quotations, and customer records.
- Coordinate with other departments, including Production, Procurement, Finance, Logistics, and HR, to support sales operations.
- Assist in preparing quotations, proposals, and sales documentation as required.
- Monitor customer inquiries and follow up to ensure prompt responses.
- Handle confidential information with professionalism and discretion.
- Order and maintain office supplies for the Sales Department.
- Perform other administrative duties as assigned by the Sales Manager.
Qualifications:
- Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in a secretarial or administrative support role, preferably within a sales department.
- Excellent written and verbal communication skills in English (Arabic is an advantage).
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with ERP and CRM systems is an advantage.
- Skills & Competencies
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work under pressure and manage multiple priorities.
- High level of accuracy and attention to detail.
- Professional appearance and positive attitude.
- Ability to maintain confidentiality.
- Strong problem-solving and coordination skills.
- Team player with the ability to work independently.
Working Conditions:
- Office-based position.
- Full-time employment.
- May be required to work additional hours when necessary to support business operations.
Work Location: In person
Title: Sales Manager Secretary
Company: Waterfall Pumps Manufacturing
Location: Dubai
