Overview

Sales Administrator / BD Coordinator Jobs in Dubai, United Arab Emirates at eMagine Solutions

Title: Sales Administrator / BD Coordinator

Company: eMagine Solutions

Location: Dubai, United Arab Emirates

We’re a boutique, delivery-first recruitment agency. We need a highly organised Sales Administrator / BD Coordinator to run the engine room behind outbound business development: keeping leads clean, follow-ups tight, recruiter KPIs visible, and the pipeline moving. This is a coordination + reporting role with real commercial impact, plus light B2B marketing support (presentations, outreach assets, and list building).

What you’ll do (responsibilities)

  • Outbound BD coordination: manage daily/weekly outreach activity across LinkedIn/email/calls (tracking + follow-up cadence)
  • Lead sourcing + list building: use tools like Apollo.io (and/or LinkedIn Sales Nav style workflows) to build targeted B2B prospect lists by sector, geography, seniority, and hiring signals
  • Lead management: maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurate
  • CRM hygiene + sales ops: update stages, notes, next steps, tasks, reminders, and contact data (no “dead” pipeline); maintain clean pipeline governance
  • Pipeline administration: ensure every opportunity has an owner, next action, and timeline; support basic forecasting visibility
  • KPI tracking for recruiters: activity metrics and outcomes (calls, outreach, CVs sent, interviews, offers, placements) with weekly scorecards
  • Weekly reporting: simple dashboards/scorecards for leadership (activity vs targets, conversion, blockers, next actions)
  • Scheduling + coordination: meetings, follow-ups, interview logistics, reminders, diary management support
  • Process + templates: maintain outreach templates, follow-up sequences, trackers, and SOPs; keep the team aligned to cadence
  • B2B marketing support (light): help format outreach collateral and sales assets (Canva decks/one-pagers), tidy up case studies, and keep pitch materials up to date
  • Presentation support: create clean, client-ready slides (Canva/PowerPoint/Google Slides) for proposals, capability decks, and short market maps
  • Data quality: clean duplicates, standardise naming, ensure compliance-friendly record keeping

You’ll be a fit if you are

  • Highly organised, detail-obsessed, and proactive with follow-ups
  • Comfortable “chasing” internally (holding people to activity targets) without being awkward about it
  • Commercially switched on: you understand what matters in a B2B sales conversation (timing, decision-makers, next steps, momentum)
  • Strong with spreadsheets and reporting (Excel/Google Sheets)
  • Confident managing multiple priorities and keeping momentum in a fast-moving environment
  • Clear communicator (written + verbal) with a professional tone
  • Able to turn messy info into clean trackers, dashboards, and client-ready outputs

Requirements (must-have)

  • 2+ years in sales admin / sales support / operations / coordinator role (agency recruitment is a plus, not mandatory)
  • Strong Excel/Google Sheets (filters, pivots, VLOOKUP/XLOOKUP or equivalent, basic dashboards)
  • Experience working with a CRM/ATS or structured pipeline tracker
  • Strong written English; comfortable supporting LinkedIn/email outreach admin
  • Reliable, consistent, and able to work to weekly targets and deadlines

Nice to have (adds weight in screening)

  • Hands-on experience with Apollo.io (or similar prospecting/enrichment tools)
  • Basic B2B marketing understanding (positioning, messaging, simple campaign tracking, segmentation)
  • Canva skills (clean formatting, simple decks, one-pagers, outreach visuals)
  • Experience with ATS/CRM tools (Bullhorn, Vincere, JobAdder, Zoho, HubSpot, Salesforce, etc.)
  • Familiarity with outbound cadence management (touchpoints, sequences, follow-up rules)
  • Understanding of recruitment KPIs and funnel metrics (activity → submissions → interviews → offers → placements)
  • Experience supporting proposals, pitch decks, or client presentations

What you get

  • A key commercial support role with direct impact on revenue
  • Bonuses, including holiday funds for example this quarter the team will head to the Maldives
  • Clear targets, simple reporting, and direct access to leadership
  • Autonomy to improve systems, tighten processes, and build structure

Core keywords: Sales Administrator, Sales Support, Business Development Coordinator, BD Coordinator, Sales Coordinator, Sales Operations, Commercial Operations, Revenue Operations (Junior), CRM Administrator, Lead Generation Support, Prospecting, List Building, Data Enrichment, Apollo.io, LinkedIn Outreach, Cold Email, B2B Sales Support, B2B Marketing Support, Pipeline Management, CRM Hygiene, KPI Reporting, Dashboard Reporting, Excel, Google Sheets, Airtable, HubSpot, Salesforce, Zoho, Bullhorn, Vincere, JobAdder, Monday.com, Asana, Canva, PowerPoint, Google Slides, Pitch Decks, Presentations, Proposal Support.

Outbound BD | Lead Management | Apollo.io | B2B Marketing Support | CRM Hygiene | KPI Reporting | Pipeline Coordination | Canva | Presentations | Commercial Acumen

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