Overview
Sales Administration Coordinator Jobs in Dubai, Dubai, United Arab Emirates at Kaizen Paint
Title: Sales Administration Coordinator
Company: Kaizen Paint
Location: Dubai, Dubai, United Arab Emirates
We are a leading paints and coatings company with a significant footprint across the Middle East, Pakistan Market & North Africa region providing coatings solutions to some of the biggest brands in the world. We believe in a performance-driven culture where we embrace new technology, ideas, and change. Our focus is to add value to businesses, society, and in the lives of our customers.
Position Overview
You will support Sales, Projects, Operations, and Finance teams by managing sales orders, project documentation, invoicing, reporting, and VAT compliance. The role ensures smooth execution of end-to-end sales administration processes within UAE regulatory and commercial standards.
Key Responsibilities
Sales & Customer Administration
- Process sales orders from customer LPOs across Decorative and Protective divisions
- Follow up on pending LPOs and coordinate with sales teams and customers
- Manage credit notes, invoice reversals, and cash orders
- Support credit control with outstanding follow-ups and collections coordination
Project & Order Management
- Create and maintain project records in the ERP system
- Raise project POs and invoices as per contract terms
- Track material consumption and prepare transfer order reports
- Maintain contracts, LOIs, tax invoices, and project documentation
Documentation & Reporting
- Prepare technical submittals and customer documentation
- Maintain sales records, credit applications, and audit-ready files
- Prepare daily flash reports and support finance reporting requirements
- Maintain marketing collateral inventory
Samples & Inventory
- Manage sampling requests (dry/wet samples) via sampling portal
- Prepare FOC movement journals and allocate costs accordingly
Finance, Cash & Compliance
- Ensure VAT-compliant invoicing and maintain tax records
- Support VAT return documentation and external audits
- Coordinate cash collection and bank deposits with drivers and finance
- Liaise with finance on reporting and documentation needs
Requirements
- Bachelor’s degree in Business, Commerce, Finance, or related field
- Minimum 3 years UAE experience in Sales Administration / Sales Coordination
- Strong ERP experience (D365, AX, SAP, Odoo, Oracle, or similar)
- Good understanding of UAE VAT and invoicing processes
- Advanced Excel and strong documentation skills
- Excellent coordination and communication skills
Please apply with your updated CV.