Overview
Receptionist- Head Office Jobs in Dubai at THE PIANO GALLERY
Key Responsibilities
- Oversee the reception area and ensure a professional, welcoming, and well-organized office environment.
- Handle all front-desk activities, including incoming calls, emails, visitor enquiries, and general correspondence.
- Greet clients, candidates, visitors, and business partners and direct them to the relevant departments or personnel.
- Provide day-to-day administrative assistance to ensure efficient head office operations.
- Manage calendars and coordinate meetings, appointments, interviews, and internal schedules.
- Maintain meeting room readiness and coordinate arrangements for management meetings, interviews, and client visits.
- Monitor and remind the Founder and COO of scheduled meetings, appointments, and key commitments.
- Coordinate the movement and handover of passports, documents, files, and other official materials between management and departments.
- Receive and coordinate incoming courier packages, deliveries, and official documents, ensuring proper distribution.
- Monitor office requirements and coordinate the procurement and replenishment of stationery, office supplies, pantry items, and drinking water.
- Prepare and coordinate daily transportation requirements and driver schedules to ensure timely completion of company requests.
- Liaise with the Finance team regarding the collection, submission, and delivery of financial documents.
- Coordinate with HR on employee documentation, passport collection, interview arrangements, and other administrative requirements.
- Support recruitment activities by coordinating interviews, welcoming candidates, and assisting with the overall candidate experience.
- Assist with hospitality arrangements, including refreshments and beverages for visitors, clients, and meetings.
- Act as a key administrative point of contact for employees, management, and external visitors.
- Handle additional administrative and operational responsibilities as assigned by management.
Pay: Up to AED3,000.00 per month
Work Location: In person
Title: Receptionist- Head Office
Company: THE PIANO GALLERY
Location: Dubai
