Overview
Receptionist cum Admin Jobs in Dubai at United Piping Solutions DMCC
Reception Duties:
1. Visitor Welcome and Communication
1. Welcome visitors by greeting them in person or on the phone; direct inquiries appropriately.
2. Answer and direct phone calls to the appropriate person or department.
3. Maintain a clean and organised reception, conference, meeting room form the office boy for cleaning and other needs.
2. Coordinating Delivers:
4. Coordinate with accounts and UPS driver to deliver documents to banks, vendors, clients, or suppliers as needed.
3. Pantry Items:
5. Verify monthly pantry item purchases against bills; ensure accurate receipt and record-keeping.
4. Driver Schedule Assistance:
6. Assist in scheduling daily driver tasks and coordinating with departments and assign work to driver.
5. Postal Coordination:
7. Clear the post box every fortnight; disburse incoming mail to the appropriate employees.
6. Regular Monthly Bill Payments:
8. Ensure timely payment of company mobile, landline, Dewa, fuel account, Salik, and RTA Parking app bills.
7. Credit Card Management:
9. Maintain a tracker for credit card payments and ensure timely processing.
Administrative Duties:
8. Employee Visa Processes:
10. Coordinate and process employee visa applications and maintain accurate records.
9. Process Notes and Updates:
11. Document and update visa-related processes; ensure compliance with latest regulations.
10. Office Repairs and Maintenance:
12. Coordinate with building management for repairs and maintenance; apply for work permits as needed.
11. Travel Expense Claims:
13. Check employees’ travel expense claims for accuracy before submitting to accounts.
12. Business Cards and Stationery:
14. Order business cards upon approval; maintain a tracker of requests and orders.
15. Keep track of office stationery and replenish as needed.
13. Travel Coordination:
16. Organize business trips for employees based on approved requests and book ticket and hotel.
14. Building Access Cards:
17. Manage building access cards; maintain a tracker of issued and returned cards.
15. Courier Coordination:
18. Handle DHL and other courier services; track incoming and outgoing parcels.
16. Attendance Reporting:
19. Send daily attendance reports to management.
17. International Visa Applications:
20. Assist with visa applications for employees traveling internationally for business.
Job Type: Full-time
Pay: AED3,000.00 – AED3,500.00 per month
Language:
English, Tagalo (Preferred)
Job Type: Full-time
Pay: AED3,000.00 – AED3,500.00 per month
Language:
English (Preferred)
Application Deadline: 19/03/2025
Title: Receptionist cum Admin
Company: United Piping Solutions DMCC
Location: Dubai
