Overview
Real Estate Administrator Jobs in Dubai, United Arab Emirates at Professional.me
Title: Real Estate Administrator
Company: Professional.me
Location: Dubai, United Arab Emirates
About the client:
We are sourcing on behalf of our client seeking a superstar Real Estate Admin to join their team! If you’re proactive, organized, and eager to shine in Dubai’s thriving property market, this is your chance to step into the spotlight. Bring your passion, drive, and attention to detail to a company that values excellence and rewards ambition. If you’re ready for your next big break, apply now and make your mark!
Location – Dubai
Summary:
Manages daily office operations and oversees administrative staff to ensure compliance with Dubai Land Department and RERA regulations, supports real estate agents in orchestrating property transactions, and enhances client interactions through efficient scheduling and database maintenance.
Reporting Structure:
Reports to Real Estate Director or Office Manager
Manages administrative staff within the real estate office
Works with real estate agents, financial officers, and clients
Responsibilities:
Lead and oversee the management of property listings, ensuring compliance with Dubai Land Department and RERA regulations.
Orchestrate seamless property transactions from document preparation to final signature, ensuring all legal and compliance steps are meticulously followed.
Manage client communications with impeccable scheduling of viewings and meetings, maintaining high standards of precision and professionalism.
Keep client database meticulously updated, ensuring all information is current and easily accessible for team use.
Support marketing efforts by contributing creative ideas and assisting in the creation of captivating promotional materials.
Supervise administrative staff, providing training and support with a focus on regulatory compliance and efficient transaction processing.
Maintain organized records of transactions and client interactions, ensuring data integrity and compliance with regulatory standards.
Facilitate effective communication between different departments within the real estate firm to support coordinated sales efforts.
Handle financial administration duties, including budget tracking and expense reporting, aligned with company financial practices.
Implement and maintain office systems and procedures to streamline operations and enhance overall office efficiency.
Prepare insightful reports and presentations for management meetings, highlighting key performance indicators and progress.
Develop and manage the office budget, ensuring resource allocation aligns with strategic goals.
Manage vendor relationships, ensuring procurement of necessary office supplies and services at competitive prices.
Typical Background/Experience:
5+ years of experience in real estate administration or office management roles, with specific exposure to Dubai Land Department and RERA regulations
Previously held roles such as ‘Real Estate Administrative Manager’ or ‘Office Coordinator’ with a focus on compliance and transaction management
Experience in real estate industries like residential property management or commercial real estate firms, preferably within the UAE market
Proficiency in property management software like Yardi or AppFolio, and Microsoft Office Suite
Strong organizational skills with experience in managing office operations, supporting real estate agents, and enhancing marketing efforts
In-depth knowledge of Dubai Land Department and RERA regulations is essential
Bachelor’s degree in a relevant field
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