Overview

QNB-Senior Associate – Procurement Operations; Qatarization Jobs in Doha, Qatar at Qatar National Bank

Position: QNB3684-Senior Associate – Procurement Operations (Qatarization)

The incumbent will support the day to day the Procure-to-Pay process and support procurement system implementation and improvements ensuring at all times adherence to QNB policies procedures and values. This includes:

  • Providing functional and technical assistance for all users of the Procure-to-Pay (P2P) system
  • Placing POs (Purchasing Orders) when required to the relevant suppliers, making efficient use of the appropriate PO management tools
  • Monitoring PO status and ensuring business stakeholders validate POs, goods receipt, and close POs
  • Taking care of invoice issues when required
  • Ensuring goods/service receipt such that they are received on time, and at the requested quality and quantity

Main Responsibilities

A. Shareholder & Financial:

  • Implements KPI’s and best practices for Senior Associate, Procurement Operations
  • Promote cost consciousness and efficiency, and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank
  • Act within the limits of the powers delegated to the incumbent

B. Customer (Internal & External):

  • Assist customers in all their queries on Bank’s product and seek solutions to their requests
  • Ensure the Procure-to-Pay process is adhered to for all requests and that Procure to Pay (P2P) tasks are conducted with best execution & timing
  • Monitor PO status and ensure business stakeholders validate POs, goods receipt, and close POs
  • Send reminders to business stakeholders to validate POs and goods receipts, and close POs
  • Liaise with suppliers and/or Accounts Payable to solve invoice issues
  • Check that incoming invoices from suppliers correspond to the correct PO and send to expense owner
  • Assist in analyzing invoice issues (e.g., price or quantity discrepancies) alongside expense owners, suppliers and/or Accounts Payable team when required
  • Support maintaining activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn‑around time
  • Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives
  • Provide timely/accurate data to external/internal auditors, compliance, financial control and risk when required
  • Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn‑around time

C. Internal (Processes, Products, Regulatory):

  • Adhere to the P2P process for all requests, both generally and in specific cases
  • Assist in providing feedback to VP Procurement and IT team to ensure procurement processes are as automated as possible
  • Maintain the catalogue of various goods and services in the system

D. Learning & Knowledge

  • Proactively identify areas for professional development of self and undertake development activities
  • Seek out opportunities to remain current with all developments in professional field

E. Legal, Regulatory, and Risk Framework Responsibilities

  • Comply with the defined Group Procurement Policies and Procedures
  • Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy)
  • Understand and effectively perform your role under the Three Lines of Defence principle to identify, measure, monitor, manage and report risks
  • Ensure systematic good outcomes for clients in accordance with Conduct Risk policy
  • Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the Operational Risk Management requirements
  • Maintain appropriate knowledge to ensure full qualification to undertake the role
  • Complete all mandatory training provided by the Bank, attain and maintain the required levels of competence
  • Attend mandatory (internal and external) seminars as instructed by the Bank

F. Other:

  • Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information
  • Maintain utmost confidentiality concerning customer and internal bank information obtained during the course of business and provide such information on a need-to‑know basis only to Senior Management of QNB, Audit and Compliance functions, and relevant Regulators
  • Maintain high professional standards to uphold QNB’s reputation and to strengthen its market leadership position
  • All other ad hoc duties/activities related to QNB that management might request from time to time

Education and Experience Requirements

  • University graduate (Bachelors) preferably with a major in the related field of study
  • Minimum 2 years of relevant experience, preferably within a highly rated international bank

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Title: QNB-Senior Associate – Procurement Operations; Qatarization

Company: Qatar National Bank

Location: Doha, Qatar

Category:

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