Purchasing Manager

Overview

Purchasing Manager Jobs in Doha, Qatar at Chedi Hospitality

Job Purpose

The Purchasing Manager is responsible for managing and overseeing the hotel’s purchasing activities to ensure the timely procurement of goods and services at the best possible quality, price, and commercial terms. The role is responsible for supplier management, competitive sourcing, negotiations, purchasing controls, market analysis, and coordination with all departments while ensuring compliance with hotel policies, approved budgets, and operational requirements.

Job

Qualifications

• University degree or diploma in Finance, Hospitality, Business Administration, Supply Chain Management, Procurement, or a related field is preferred.
• Minimum 2 years of experience as a Purchasing Manager, Materials Manager, or in a similar procurement leadership role, preferably within a hotel or large-scale hospitality operation.
• Strong knowledge of purchasing, procurement procedures, inventory management, receiving, and cost control.
• Good knowledge of Materials Management Systems such as SCALA or equivalent.
• Strong supplier sourcing, negotiation, and contract management skills.
• Good understanding of market pricing, product specifications, and purchasing controls.
• Strong analytical, problem-solving, administrative, and interpersonal skills.
• Good financial awareness with the ability to manage purchasing activities within approved budgets.
• Strong organizational skills and attention to detail.
• Good command of English; additional languages are an advantage.
• Strong computer skills and proficiency in Microsoft Office and relevant purchasing systems.

Key Areas of Responsibility

• Purchasing & Procurement Operations
  • Manages the overall purchasing activities of the hotel in accordance with established policies, procedures, and approved budgets.
  • Ensures competitive quotations are obtained for purchases in accordance with the hotel’s purchasing policy.
  • Sources products and services that meet the required quality, specifications, availability, and operational needs of the hotel.
  • Conducts regular market surveys and obtains competitive quotations to ensure the hotel receives the best possible commercial terms.
  • Negotiates effectively with suppliers to achieve competitive pricing, quality, payment terms, delivery conditions, and other commercial benefits.
  • Reviews and processes approved Purchase Requests (PRs) and issues Purchase Orders (POs) in accordance with established procedures.
  • Ensures purchases are made only against properly approved requests and within the appropriate authorization levels.
  • Coordinates product and purchasing specifications with Department Heads and relevant operational teams.
  • Ensures departments receive the required goods and services according to agreed specifications, quality standards, and timelines.
  • Maintains accurate purchasing records, quotations, purchase orders, supplier information, and supporting documentation.
  • Maintains thorough knowledge and effective use of the hotel’s Materials Management System.
  • Ensures all purchasing transactions are properly recorded and accounted for.
  • Handles purchasing correspondence, supplier negotiations, and procurement-related communication in the best interests of the hotel.
• Supplier & Market Management
  • Identifies, evaluates, and maintains relationships with reliable and competitive suppliers.
  • Conducts supplier meetings and market research to remain updated on pricing, product availability, quality, and market trends.
  • Obtains and evaluates quotations while ensuring an appropriate balance between price, quality, service, and reliability.
  • Maintains an approved and reliable supplier base for frequently purchased products and services.
  • Obtains regular price lists for key products, including Food & Beverage items where applicable.
  • Monitors supplier performance in relation to quality, pricing, delivery, responsiveness, and agreed terms.
  • Identifies alternative suppliers and products where opportunities exist to improve quality, availability, or cost efficiency.
  • Maintains professional and ethical relationships with suppliers and business partners.
• Inventory & Cost Control
  • Works closely with Receiving, Stores, Finance, Food & Beverage, Culinary, and other departments to maintain effective…

Title: Purchasing Manager

Company: Chedi Hospitality

Location: Doha, Qatar

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