Overview

Project Specialist Jobs in Al Ain, UAE/Dubai at The Sanad Group

JOB PURPOSE/

SUMMARY:

The Project Specialist is responsible for supporting the Project Manager in coordinating project activities, maintaining project governance standards, and ensuring accurate tracking, reporting, and communication across all project work streams. The role supports the effective execution of Center of Excellence projects by applying structured project management practices, coordinating stakeholders, monitoring deliverables, and maintaining visibility of project progress, risks, issues, dependencies, and milestones.

KEY RESPONSIBILITIES AND

ACCOUNTABILITIES 1. Project Workstream Coordination and Monitoring

  • Coordinate and monitor all project work streams and team activities to ensure alignment with project objectives, timelines, milestones, and deliverables.
  • Coordinate activities across multiple project work streams and functional teams.
  • Follow up with task owners to ensure timely completion of actions, deliverables, and milestones.
  • Identify and monitor interdependencies between functions, work streams, and stakeholders.

2. Project Schedule Management and Microsoft Project Administration

  • Develop, maintain, and update the integrated project schedule using Microsoft Project and other approved project planning tools.
  • Ensure project schedule accuracy, baseline integrity, milestone tracking, and dependency management.
  • Monitor critical paths, dependencies, task progress, and schedule updates.
  • Ensure project planning methodologies and governance standards are applied consistently across the project.

3. Project Governance Reporting and Management Updates

  • Prepare project governance materials including dashboards, status reports, presentations, and management update packs.
  • Consolidate project updates from all work streams and functional stakeholders.
  • Prepare weekly and monthly project reporting packs, as required.
  • Develop KPI dashboards, progress trackers, and project performance reports.
  • Support management reviews, steering committee reporting, and project governance meetings by providing accurate and timely project information.

4. Cross-functional Coordination and Communication

  • Facilitate cross-functional coordination and communication between project stakeholders.
  • Schedule, organize, and coordinate project meetings across departments and external stakeholders.
  • Prepare meeting agendas, document meeting minutes, and track decisions and action items.
  • Follow up on closure of actions, decisions, and pending inputs from stakeholders.

5. Project Documentation and Governance Compliance

  • Maintain centralized project records, documentation, trackers, meeting records, and governance files.
  • Ensure project governance documentation is current, properly controlled, and aligned with organizational standards.
  • Support audit readiness, document traceability, and retrieval of required project records.
  • Maintain accurate records of project decisions, approvals, action logs, risks, issues, and project updates.
  • Ensure project documentation provides clear evidence that the approved project management methodology, governance process, reporting cycle, and control requirements are being followed.

6. Risk, Issue and Change Tracking Support

  • Maintain project risk and issue registers and ensure they are regularly updated.
  • Track mitigation actions, escalation items, and issue resolution progress.
  • Support the identification of risks, issues, blockers, and project dependencies.
  • Support change tracking and impact assessment activities.
  • Monitor risks, issues, changes, and dependencies in relation to the approved project methodology, governance requirements, schedule, scope, and execution plan.
  • Escalate methodology deviations, unresolved risks, critical issues, or change impacts to the Project Manager for guidance and decision-making.

    • 7. Procurement, Vendor Coordination and Administrative Support

    • Support procurement-related documentation, follow-ups, and coordination activities.
    • Coordinate with vendors, contractors, and suppliers regarding deliverables, schedules, and required information.
    • Support vendor engagement activities, documentation tracking, and delivery follow-up.
    • Liaise with finance, procurement, IT, operations, and other support teams as required.

    QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

    Minimum Qualifications:

    (Education/Certification/Licensure/Professional Membership)

    • Bachelor’s degree in Engineering, Project Management, Business Administration or a related technical/project-based field.
    • Project management certification and/or project management coursework is preferred.
    • Training or coursework in project planning, project controls, PMI fundamentals, or project governance is an advantage.
    • Certification or formal training in PMP, CAPM, PRINCE2 Foundation, Microsoft Project, project scheduling, project controls, or similar project management discipline is an advantage.

    Minimum Experience:

    • Minimum of 3 years of relevant experience in project coordination, PMO support, project administration, project controls, project management methodology support, project governance, or…

    Title: Project Specialist

    Company: The Sanad Group

    Location: Al Ain, UAE/Dubai

    Category:

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