Overview
Project Coordinator Assistant Jobs in Sharjah at Manco Engineering and Technical Industries FZC
Project Coordinator Assistant
Manco Engineering and Technical Industries FZC is a trusted and leading contracting company based in Hamriyah Free Zone, UAE. We specialize in electro-mechanical, civil engineering, steel fabrication, tank construction, piping, and industrial construction projects, delivering high-quality turnkey solutions for oil storage terminals, pipelines, refineries, warehouses, and infrastructure developments across the UAE.
Job Title: Project Coordinator AssistantJob Summary
We are seeking a Project Coordinator Assistant to support the Project Management and Construction teams in the planning, coordination, documentation, and day-to-day administration of projects. The ideal candidate should have experience in construction, engineering, oil & gas, or industrial projects and possess strong organizational, communication, documentation, and coordination skills.
The candidate will assist the Project Coordinator and Project Manager in tracking project activities, coordinating with departments, maintaining project documentation, following up on pending actions, and ensuring timely submission of required documents and reports.
Preferences: Highly Preferences will be given to Philpinose.
Key Responsibilities
- Assist the Project Coordinator and Project Manager in the day-to-day coordination of project activities.
- Coordinate with Engineering, Procurement, QA/QC, HSE, Construction, Finance, and Administration departments.
- Maintain project trackers, schedules, action lists, and follow-up records.
- Monitor project deliverables and follow up with responsible departments for timely completion.
- Prepare and maintain project correspondence, transmittals, submissions, and document registers.
- Assist in preparing Daily Progress Reports (DPR), Weekly Progress Reports, and Monthly Progress Reports.
- Follow up on engineering drawings, technical documents, material approvals, inspection requests, and other project submissions.
- Maintain records of RFIs, MIRs, MARs, ITPs, Method Statements, NCRs, SORs, punch lists, and inspection records.
- Coordinate with QA/QC and HSE teams regarding inspections, approvals, and pending actions.
- Assist in monitoring procurement status, material deliveries, and site requirements.
- Follow up on purchase orders, LPOs, quotations, material requests, and supplier documentation.
- Assist with manpower, equipment, and material tracking.
- Coordinate site meetings and prepare meeting agendas, minutes of meetings, and action-point trackers.
- Follow up with subcontractors, suppliers, consultants, clients, and third-party inspection agencies as required.
- Maintain proper filing and document control for project-related records.
- Assist in preparing project presentations, reports, trackers, and management updates.
- Monitor project deadlines and highlight delays or pending activities to the Project Coordinator/Project Manager.
- Assist with mobilization activities, site access requirements, gate passes, vehicle permits, and related documentation.
- Support project teams in preparing handover and close-out documentation.
- Perform other project coordination and administrative duties assigned by management.
Qualifications & Experience
- Bachelor’s Degree or Diploma in Engineering, Business Administration, Project Management, or a related field.
- Minimum 2–4 years of experience in project coordination, project administration, document control, or a similar role.
- Experience in construction, engineering, oil & gas, fabrication, or industrial projects is preferred.
- Good understanding of project documentation and construction processes.
- Strong knowledge of MS Office, particularly Excel, Word, and PowerPoint.
- Experience preparing project trackers, reports, registers, and presentations.
- Good written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to coordinate with multiple departments and follow up on pending activities.
- Ability to work under pressure and meet project deadlines.
Pay: AED2,500.00 – AED3,500.00 per month
Work Location: In person
Title: Project Coordinator Assistant
Company: Manco Engineering and Technical Industries FZC
Location: Sharjah
