Overview
Project Coordinator Jobs in Jeddah, Saudi Arabia at Acwa Operations
Job Details
Role: Project Coordinator – NMES
Reporting: Head of Regional Projects KSA Functional:
Head of Regional Projects KSA
Job purpose
The Project Coordinator will coordinate and manage all applicable and delegated administrative activities and tasks on site, including office infrastructure, office equipment, assistance to site personnel, cleaning services coordination, interfacing with third party labor suppliers and site purchasing, maintaining financial records and files, collecting, analyzing and processing all timesheets, obtaining required daily documentation/confirmation of work performed, and collaborating with the Outage Manager and site personnel to assure all work hours are complied.
Key
Accountabilities
- Provide staff administrative support to the site management team (GM Service, OM’s and FSE’s).
- Act as end user on site – manage requirements from outage manager, create PR, approval for PR, technical evaluation, and upon delivery and completion of the order process all necessary GR’s or SES’s.
- Coordinate and issue gate passes and PPE.
- Coordinate personnel, timesheets, ensuring/addressing HR/IT queries;
Hotel/Transport, meals. - Serve as Subcontracts Coordinator – dealing with all subcontracts, timesheets, HSE/PPE compliance, gate passes and PPE.
- Address emergency requirements via petty cash for local procurement (tools/consumables).
- Administration – ensuring all protocol sheets are completed and recorded in the system to be used in outage report, ensure all lifting plans approved by the person and present on site.
- Ensure all method statements and risk assessments relevant to daily tasks are distributed.
- Distribute any drawings or technical specifications recovered from archive to the team.
- Document new requests on site, communicate with IMS to be recorded and available for future use.
- Communicate with plant, submit daily progress reports to plants, keep archive for all outage reports.
- Act as record keeper between outage manager and plant when any out of scope work is requested, ensuring all procedures are followed to what commercially involved.
- Provide general admin support to outage manager to allow more time on site.
- Manage site office services (WIFI, printer, stationary, basics).
- Each outage should have one Dubai workshop.
- Perform final check to ensure in country state durations are adhered, request flights and transfers, policies, processes, systems & procedures.
Minimum Qualifications
Minimum Experience
Skills
- Strong communication skills.
- Ability to plan and organize effectively.
Title: Project Coordinator
Company: Acwa Operations
Location: Jeddah, Saudi Arabia
Category: