Overview
Project Admin / Document Controller Jobs in Dubai at Hammer services
Job Title: Project Administrator – Commercial, Interior & Fit-OutJob Summary
The Project Administrator is responsible for providing administrative and coordination support to the Project Manager and project team to ensure the smooth execution of commercial, interior fit-out, and renovation projects. The role involves document control, project coordination, client communication, procurement support, and maintaining project records in compliance with company standards and project requirements.
Key ResponsibilitiesProject Coordination
- Assist Project Managers in planning, organizing, and monitoring project activities.
- Coordinate with clients, consultants, subcontractors, suppliers, and internal departments.
- Schedule meetings, prepare agendas, and record meeting minutes.
- Follow up on action items and ensure timely completion of assigned tasks.
Document Control
- Maintain and update project documentation, including contracts, drawings, permits, approvals, and correspondence.
- Ensure proper filing and tracking of all project-related documents.
- Manage document submissions, transmittals, RFIs, material approvals, and shop drawings.
- Maintain accurate records of project revisions and updates.
Commercial & Contract Administration
- Support the preparation of project progress reports and payment applications.
- Monitor project budgets, variations, and commercial documentation.
- Assist in preparing subcontract agreements and maintaining contract records.
- Track project invoices, payments, and cost-related documents.
Site & Operations Support
- Coordinate site access requirements, permits, and workforce documentation.
- Maintain records of manpower deployment and attendance when required.
- Support project teams in mobilization and demobilization activities.
Reporting
- Prepare weekly and monthly project status reports.
- Update project trackers, schedules, and dashboards.
- Generate reports related to project progress, procurement status, and documentation.
Compliance
- Ensure compliance with company procedures, client requirements, and project standards.
- Maintain confidentiality of project information and documentation.
- Assist in audits and quality control documentation when required.
Qualifications
- Bachelor’s Degree or Diploma in Business Administration, Project Management, Engineering, Construction Management, or a related field.
- Minimum 2–5 years of experience in project administration, preferably within commercial, interior fit-out, or construction industries.
- Experience in UAE/GCC fit-out projects is an advantage.
Pay: From AED4,000.00 per month
Work Location: In person
Title: Project Admin / Document Controller
Company: Hammer services
Location: Dubai
