Overview
Program Assistant-Medical Education Jobs in Doha, Qatar at Weill Cornell Medicine-Qatar (WCM-Q)
Job: Program Assistant-Medical Education
Work Location: Qatar
Organization:Education Admin Support
Work Days: Sunday-Thursday
Sponsorship Eligibility: No
Posting End Date: 04/30/2025
Position Summary
Provides program support to ensure efficient delivery of the medical curriculum and other educational and business needs of the division.
Job Responsibilities
Plans and organizes all logistics arrangements including liaison with other divisions as well as the WCM-Q office in NY for educational and business purposes.
Processes, reviews, logs and monitors the completion of expense claim reimbursement forms and creation of the shopping carts as directed related to the division ensuring compliance with WCM-Q financial policies and procedures.
Reviews, coordinates and maintains a log of the payment of invoices and reimbursement of expenses and other budgetary needs such as Procurement credit card.
Assists with the arrangements and operational coordination of events and activities relating to the division of Medical Education.
Manages, screens, logs and prioritizes all incoming correspondences.
Maintains/schedules appointments, conference calls, office files and the electronic calendar.
Manages the stock for office supplies/stationery, photocopies, faxes and other consumables and places orders for replenishment as needed.
Liaises with the division’s internal and external stakeholders as required.
Provides word processing, spreadsheet and presentation services including drafting correspondence, typing and formatting of word and excel documents for reports, manuscripts, research proposals and other publications.
Compiles and disseminates materials for related meetings. Records and transcribes minutes and monitors follow up actions points.
Responds to inquiries from faculty members, staff, students and external organizations.
Provides information based on own knowledge or re-directs inquiry to other staff as appropriate.
Updates website and intranet materials when required.
Provides cross-coverage within the Division.
Performs any other job-related duties as assigned.
Education
& Experience
Bachelor’s Degree in any discipline (preferably administrative sciences). 2-3 years of relevant experience. Prior working experience in a research, medical or educational environment desired.
Knowledge,
Skills and Abilities
Excellent communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing.
Previously demonstrated ability to work proactively and independently under self-direction, as well as a team member.
Proficient in MS Office Suite with an emphasis on PowerPoint, Excel, electronic calendar management, email applications, and video and telephone conferencing applications.
Strong customer orientation with advanced organization skills and the ability to multi-task within demanding time frames.
Well versed in written and spoken English.
Working Conditions/Physical Demands
Flexibility to work extended hours is essential, as and when required.
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Title: Program Assistant-Medical Education
Company: Weill Cornell Medicine-Qatar (WCM-Q)
Location: Doha, Qatar
Category: Administrative/Clerical (Healthcare Administration), Healthcare (Healthcare Administration)
