Overview
Procurement Contract Administrator Jobs in Dhahran, Eastern, Saudi Arabia at King Fahd University of Petroleum & Minerals – KFUPM
Title: Procurement Contract Administrator
Company: King Fahd University of Petroleum & Minerals – KFUPM
Location: Dhahran, Eastern, Saudi Arabia
About the Role
Support the effective administration of procurement contracts throughout the contract lifecycle by ensuring compliance with contractual terms, procurement policies, and governance requirements. Coordinate with internal stakeholders and suppliers to facilitate contract execution, monitor contractual performance, maintain accurate contract documentation, and support contract change orders, renewals, and close-out activities while minimising contractual risks and ensuring value delivery to the University.
Responsibilities
Contract Administration
- Administer procurement contracts throughout the contract lifecycle from contract award to close-out.
- Ensure contracts are executed in accordance with approved procurement policies and governance requirements.
- Maintain complete and accurate contract records and documentation.
- Coordinate contract implementation with internal stakeholders and suppliers.
Contract Compliance & Governance
- Monitor compliance with contractual terms, conditions, and service level agreements (SLAs).
- Ensure adherence to KFUPM procurement policies, delegated authority, and applicable regulations.
- Identify contractual risks and escalate non-compliance issues when required.
Contract Performance Monitoring
- Monitor supplier performance against contractual obligations and key performance indicators (KPIs).
- Track contract deliverables, milestones, and reporting requirements.
- Coordinate with end users to resolve contract performance issues.
- Recommend corrective actions where supplier performance does not meet contractual expectations.
Contract Changes & Renewals
- Coordinate contract amendments, variation orders, extensions, and renewals.
- Review supporting documentation to ensure contract modifications are properly justified.
- Maintain records of all contractual changes and approvals.
- Track contract expiry dates and initiate renewal activities in a timely manner.
Documentation & Records Management
- Maintain an organized contract archiving for all procurement contracts.
- Ensure all contractual documents are complete, accurate, and readily accessible.
- Prepare correspondence and contract-related documentation.
- Maintain confidentiality of procurement and contractual information.
Stakeholder & Supplier Coordination
- Coordinate with end users, Legal Affairs, Finance, and suppliers on contract-related matters.
- Support clarification meetings and contractual discussions with suppliers.
- Facilitate communication between stakeholders throughout the contract lifecycle.
- Provide guidance on contractual requirements and documentation.
Reporting & Contract Analysis
- Prepare periodic reports on contract status, renewals, supplier performance, and contract compliance.
- Analyze contract data to identify trends and improvement opportunities.
- Monitor contract utilization and highlight potential contractual risks.
- Support management by providing accurate contract performance information.
Continuous Improvement
- Support the development and implementation of contract administration best practices.
- Recommend improvements to contract administration processes and procedures.
- Contribute to initiatives that improve contract compliance and operational efficiency.
- Support digitalization and automation of contract management activities.
Qualifications
- Bachelor’s degree in engineering, Economics, Business Administration or any related field.
- Minimum of five years of experience
Required Skills
- Document drafting skills
- Software skills (Word, Excel, and PowerPoint)
- Data analysis skills
- Expertise in strategic sourcing
Preferred Skills
- Arabic – native
- English – fluent