Overview
Procurement Assistant Jobs in Dubai, United Arab Emirates at Professional.me
Title: Procurement Assistant
Company: Professional.me
Location: Dubai, United Arab Emirates
About the Client:
We are sourcing on behalf of a reputable organization with growing operational needs across the UAE and beyond. The company is focused on delivering high-quality services and products in a time-sensitive environment, where procurement plays a key role in cost efficiency and supply chain stability. As a Procurement Assistant, you will support the purchasing team in coordinating vendor relationships, maintaining accurate records, and ensuring the smooth flow of goods and materials.
Location: United Arab Emirates (Onsite)
Role Summary:
We are seeking a highly organized and detail-oriented Procurement Assistant to support day-to-day purchasing operations. This entry-level role is ideal for individuals who are interested in supply chain management or procurement, and want to develop hands-on experience in vendor coordination, order processing, and procurement systems.
Key Responsibilities:
Purchasing & Vendor Coordination:
Assist in issuing purchase orders (POs) to vendors and ensuring timely acknowledgment and delivery.
Communicate with suppliers to obtain quotations, delivery schedules, and product specifications.
Maintain and update vendor contact details, pricing information, and purchase records.
Documentation & Record Keeping:
Ensure all procurement documentation is filed and stored accurately, both physically and digitally.
Track the status of orders, shipments, and deliveries; escalate delays when necessary.
Help reconcile purchase orders, delivery notes, and invoices in coordination with the finance team.
Inventory & Cost Monitoring:
Support the procurement team in stock level checks, reordering, and urgent replenishment needs.
Monitor price changes and help analyze cost-saving opportunities.
Maintain awareness of approved vendors and follow internal guidelines on product sourcing.
Cross-Functional Coordination:
Work closely with the warehouse, finance, and operations teams to ensure procurement flows align with operational needs.
Assist with RFQs (requests for quotations) and supplier evaluations as required.
Required Qualifications & Experience:
Bachelor’s degree or diploma in Business Administration, Supply Chain, or a related field.
0–2 years of experience in procurement, purchasing, or administrative support.
Proficiency in Microsoft Excel and ERP systems (SAP, Oracle, or Zoho is a plus).
Strong attention to detail and organizational skills.
Fluent in English; Arabic is a plus.
Preferred Qualifications:
Internship or previous administrative experience in a procurement or logistics setting.
Familiarity with basic procurement terminology, purchase order lifecycle, and inventory processes.
Understanding of vendor terms, Incoterms, and delivery documentation (optional but beneficial).
Key Skills:
Purchase order processing
Vendor communication
Record keeping & documentation
Basic inventory awareness
ERP or procurement software
Excel reporting & data entry
Attention to detail
Organizational skills
Multi-tasking & time management
Cross-functional teamwork
