Overview
Personal Secretary to Chairman (Female) Jobs in Dubai at AXX
Female Personal Secretary to Chairman
Company: Anuz Project Management Services LLC (Anuz PMS)
Location: Dubai, UAE
Job Type: Full-Time
Salary: AED 4,000 – AED 5,000 per month (Based on experience)
Job Summary
Anuz PMS is looking for a professional, well-presented, and experienced Female Personal Secretary to the Chairman to provide high-level personal, administrative, and executive support.
The ideal candidate should be highly organized, trustworthy, confident, and capable of handling confidential information. She will be responsible for managing the Chairman’s daily schedule, appointments, communications, meetings, travel arrangements, documents, and follow-ups while ensuring smooth coordination with internal teams and external contacts.
This position requires excellent communication skills, professionalism, discretion, attention to detail, and the ability to manage multiple priorities efficiently.
Key Responsibilities
- Provide professional personal and executive secretarial support to the Chairman.
- Manage the Chairman’s daily calendar, appointments, meetings, and schedules.
- Coordinate business meetings, appointments, and important engagements.
- Handle emails, phone calls, messages, and correspondence on behalf of the Chairman.
- Prepare letters, reports, presentations, documents, and official correspondence.
- Maintain confidential records, files, documents, and sensitive information.
- Coordinate with clients, business partners, employees, government offices, and other external contacts when required.
- Arrange business travel, hotel bookings, transportation, and meeting schedules.
- Prepare meeting agendas, take minutes, and ensure proper follow-up on assigned actions.
- Monitor pending tasks and remind the Chairman or concerned departments about important deadlines.
- Assist in preparing daily, weekly, and monthly schedules and reports.
- Maintain an organized filing and documentation system.
- Support the Chairman in personal and business-related administrative requirements.
- Coordinate with different departments to ensure timely completion of assigned tasks.
- Handle confidential and sensitive matters with complete professionalism and discretion.
- Perform other administrative and secretarial duties as assigned by the Chairman.
Requirements
- Female candidates preferred.
- Minimum 2–4 years of experience as a Personal Secretary, Executive Secretary, Executive Assistant, Secretary, or similar role.
- Previous experience supporting a Chairman, CEO, Managing Director, or senior executive is preferred.
- Excellent English communication skills, both written and verbal.
- Strong knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and email communication.
- Excellent organizational and time-management skills.
- Ability to manage multiple tasks and priorities efficiently.
- Strong attention to detail and follow-up skills.
- Must be professional, presentable, confident, and well-mannered.
- Must be trustworthy and capable of handling highly confidential information.
- UAE work experience is preferred.
- Candidates who can join immediately will be preferred.
Key Skills
Personal Secretary | Executive Secretary | Executive Assistant | Chairman Support | Calendar Management | Meeting Coordination | Email Management | Travel Coordination | Confidential Documentation | Business Correspondence | Follow-Up | Microsoft Office | Communication Skills | Time Management | Organization | UAE Experience
Preferred Candidate Profile
The ideal candidate should be:
- Professional and well-presented
- Smart and confident
- Punctual and disciplined
- Highly organized
- Good at communication and coordination
- Trustworthy and discreet
- Able to work under pressure
- Flexible with changing schedules
- Strong in follow-up and task management
- Comfortable communicating with senior management and business associates
Benefits
- Competitive salary of AED 4,000 – AED 5,000, based on experience and skills.
- Professional working environment.
- Career growth opportunities.
- Opportunity to work closely with senior management.
Application Instructions
Interested candidates are requested to apply with their updated CV. Please mention "Female Personal Secretary to Chairman" in the subject/application.
Only shortlisted candidates will be contacted for an interview.
Pay: AED4,000.00 – AED5,000.00 per month
Work Location: In person
Title: Personal Secretary to Chairman (Female)
Company: AXX
Location: Dubai
