Overview
Personal Assistant to Country Manager Jobs in Riyadh, Riyadh, Saudi Arabia at Turner & Townsend
Title: Personal Assistant to Country Manager
Company: Turner & Townsend
Location: Riyadh, Riyadh, Saudi Arabia
Company DescriptionAt Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.
We are looking for aPersonal Assistant, to join our organization in the KSA region. This role will be based in Riyadh, KSA.
Job DescriptionSecretarial and Administrative Support
Provide a high quality secretarial and organisational support service
Word processing correspondence, memos and reports
Prepare presentations
Organise and maintain effective filing systems
Keep and maintain an accurate record of papers and electronic email correspondence
Responsibility for dealing with maintenance of office equipment and ordering stationery
Bid Support
Prepare bid submissions including formatting of documents, selecting images, identifying CVs and sourcing case studies
Production of bid presentation material
Ensure all bids are timely submitted and are of consistent quality as per client instructions
Follow Director’s instructions on any other bid tasks
Email and Phone Call Management
Filter general queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate
Develop and maintain effective electronic email filing system
Highlight urgent correspondence and print attachments
Prepare correspondence on behalf of the Director, including the drafting of general replies
Diary and Travel Management
Ensure busy diary commitments and travel arrangements are managed effectively including assessing priority of appointments, reallocation as necessary and troubleshooting problems
Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests
Coordinating and arranging video and conference calls
Schedule on behalf of the Director meetings between him and his direct reports
Liaise with relevant individuals and external organisations to arrange meetings, organise schedules, prepare agendas and draft minutes
Making travel arrangements and booking accommodation
Meeting Management
Provide support for an extensive range of meetings, including providing location maps, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
Act as a key liaison point between the senior managers and other key staff, setting up meetings as appropriate and maintaining good communications
Event Planning
Planning, managing and organising client and staff events and providing administrative support such as sending invitations, booking venues and arranging transportation
Managing Expenses
Collate expenses receipts, prepare expense information for the finance department and follow up on timely payment of these expenses
Book appropriate travel and hotel accommodation in line with the expense policy
HR Support
Liaise with HR and local Managers to ensure new starters are efficiently engaged and integrat…
