Overview
Permanent Documentation Section Manager Jobs in Riyadh, Riyadh, Saudi Arabia at Zakat, Tax and Customs Authority
Title: Permanent Documentation Section Manager
Company: Zakat, Tax and Customs Authority
Location: Riyadh, Riyadh, Saudi Arabia
Purpose of JobThe job holder is responsible for managing the Permanent Documentation function including development of policies, procedures, guidelines, classification and indexing plans, and management of filing, retrieval, security, accessibility, scanning, uploading, distribution, and system administration in line with NCAR regulations.
Job ResponsibilitiesStrategy and Planning
Contribute to the development of Documentation & Administration business plan ensuring alignment with ZATCA strategy
Develop the operational plan for Permanent Documentation in line with Documentation & Administration business plan and Finance and Administration strategic plan
Implement plans and provide input to enable achievement of Permanent Documentation goals that support ZATCA’s overall strategic plans
Budget Management
Discuss Permanent Documentation budgeting requirements with top management and provide input to the budgeting process
Ensure effective utilization of Permanent Documentation budget, and report accurately on progress made and challenges encountered
Investigate and propose implementing initiatives that result in positive financial impact for Permanent Documentation and mitigates financial and operational risks
Permanent Documentation Planning
Keep abreast the latest regulations related to permanent documentation and archiving issued by the National Center for Archives and Records (NCAR)
Develop ZATCA permanent documentation and archiving framework, guidelines, policies, and procedures and ensure proper communication and training to employees
Develop and update classification, indexing and coding plans to effectively organize archives
Devise mitigation plans to safeguard and maintain preserved permanent documentation in case of incidents, damages, or deterioration
Permanent Documentation Operations
Manage filing of permanent documentation in line with policies and procedures to ensure availability
Facilitate retrieval of data needed from permanent documents
Ensure permanent organizational documents go through a documented and approved review-and-approval process before being stored and internal controls are in place and are functional effectively
Ensure the security, accessibility, and proper distribution of organizational permanent documents
Manage the electronic documentation system and ensure that all received /sent permanent documents are scanned and uploaded in line with archiving policies, procedures
Monitor the adherence of employees and all stakeholders to the permanent documentation and archiving guidelines, policies and procedures and implement improvement/ corrective actions if needed
People Management
Participate in the identification and recruitment of key talent
Guide, mentor and support direct reports in order to execute duties according to set policies and processes
Develop individual performance objectives, provide necessary support, evaluate/appraise team and provide regular feedback on performance
Establish a high-performance working environment and promote ZATCA values
Job Details
Communication and Contacs
Education
Bachelor’s degree in Archives and Records Management or equivalent is required
Master’s degree in Archives and Records Management or equivalent is preferred
Experience
An optimal of 7 years of relevant experience, with a preferred 2 years of experience in managerial level
Competencies
…
