Overview
Payroll & Admin Officer Jobs in Doha, Qatar at PromoQ
The Payroll & Admin Officer is responsible for payroll processing and day-to-day HR and administrative activities, including employee records, benefits and entitlements, HR-related expenses, company insurance, utilities, and travel arrangements. The role ensures accurate records, timely processing, and effective coordination with relevant departments and service providers.
Key Responsibilities Payroll & HR Administration
- Prepare and process monthly payroll, including attendance, overtime, allowances, deductions, and other approved adjustments.
- Maintain accurate employee, attendance, leave, and payroll records in the HRMS.
- Monitor and maintain employee benefits and entitlements, including leave, allowances, air tickets, and other applicable benefits.
- Process leave settlements, final settlements, and other employee-related payments.
- Prepare standard HR documents and correspondence.
- Monitor employee contracts, probation periods, and document expiry dates.
- Support employee onboarding, offboarding, and other HR administrative requirements.
- Maintain accurate and confidential employee and payroll records.
Finance-Related Administration
- Manage HR petty cash, reimbursements, and supporting documentation.
- Review and reconcile HR and Administration-related company card statements and transactions.
- Coordinate with Finance on payroll, payments, and HR-related expenses.
Insurance, Utilities & General Administration
- Monitor and coordinate the renewal and administration of company insurance policies.
- Manage and monitor company utility and service accounts, including electricity, water, telecommunications, and internet.
- Coordinate and arrange employee air ticket bookings and approved business travel in accordance with company policy.
- Maintain trackers for payments, renewals, contracts, insurance, utilities, and other administrative requirements.
- Liaise with employees, internal departments, vendors, and external service providers as required.
- Maintain proper records and supporting documentation for administrative transactions.
- Perform other HR and administrative duties as assigned.
Qualifications & Skills
- Bachelor’s degree or diploma in Human Resources, Business Administration, Accounting, or a related field.
- Minimum 5 years of relevant experience in payroll, HR administration, or general administration.
- Good knowledge of Microsoft Excel and HR/payroll systems.
- Strong numerical, organizational, and reconciliation skills.
- High attention to detail and ability to manage multiple deadlines.
- Good communication and coordination skills.
- Ability to handle confidential information professionally.
- Knowledge of Qatar Labour Law and local payroll practices is an advantage
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Title: Payroll & Admin Officer
Company: PromoQ
Location: Doha, Qatar
Category: